Finance & Administration Coordinator

Fresh Tech Integrated•Pittsburgh, PA

5d•Onsite

About The Position

Fresh Tech is seeking a detail-oriented Finance & Administration Coordinator for a part-time role (15-25 hours/week). This is an embedded position within a rapidly growing AVL integration company serving churches. The role involves owning day-to-day bookkeeping and financial administration, including entering and coding bills, reconciling accounts, managing vendor accounts, filing sales tax, sending contracts, and maintaining organized records. The position requires meticulous attention to detail, reliability, and precision, working closely with the CFO who will provide thorough training on established processes. The company values innovation and a fast-paced environment, encouraging employees to suggest improvements and embrace AI tools. Fresh Tech operates on core values of Honesty Always, Ministry First, Future Forward, People First, and Elevate Everything.

Requirements

Meticulous attention to detail and a track record of accurate, self-checked work.
Reliable and consistent, taking ownership of accuracy.
Resourceful and self-directed, able to open support tickets and see issues through to resolution.
Comfortable using the phone to communicate with vendors, banks, or software support.
Comfortable with basic spreadsheet formulas.
AI-curious: already uses AI in work or daily life and is excited to use it more.
Clear communicator who flags issues early and brings solutions.
Discretion with confidential information.

Nice To Haves

Bookkeeping or accounting experience.
Experience with Zoho Books or any accounting software.
Experience with a business that tracks inventory.
Experience with tools like Ramp or Bill.com.
Payroll or sales tax experience.
AI-fluent.

Responsibilities

Monitor accounting inbox daily and ensure timely entry and payment of time-sensitive bills.
Accurately enter bills and code transactions with correct dating.
Maintain balance accuracy to ensure books match the bank.
Correctly handle vendor credits, returns, and occasional duplicate charges.
Set up new projects in the contract system and send contracts for signature.
Keep financial records, contractor records, and documentation clean and organized.
Own the month-end close process, including reconciling bank and credit card accounts, running accuracy checks, and completing the close checklist.
Prepare and file sales tax returns.
Reconcile vendor accounts and communicate with vendors to resolve discrepancies.