Finance & Administration Coordinator

Army Navy Country Club• Arlington, VA, US, VA

7d•$60,000 - $70,000•Onsite

About The Position

The Finance & Administration Coordinator serves as a trusted partner to the Chief Financial Officer by providing administrative, financial, and project coordination support across the organization. This role combines accounting administration, executive support, office management, and strategic project coordination to ensure the Finance & Administration office operates efficiently and effectively. The ideal candidate is highly organized, detail-oriented, and enjoys balancing financial responsibilities with executive-level administrative support. This position offers a clear path for professional growth into an Administrative Director role as responsibilities expand.

Requirements

Associate's or Bachelor's degree in Business Administration, Accounting, Finance, or a related field preferred.
Three or more years of progressively responsible administrative, accounting, finance, or executive support experience.
Advanced proficiency in Microsoft Excel, PowerPoint, Word, and Outlook.
Experience creating executive presentations, reports, and spreadsheets.
Strong organizational, project coordination, and time management skills.
Ability to prioritize multiple deadlines while maintaining exceptional attention to detail.
Demonstrated discretion in handling confidential information.
Excellent written and verbal communication skills.

Nice To Haves

Financial aptitude with an interest in accounting and business operations.
Exceptional organizational and project management abilities.
Strong written communication and presentation development skills.
Ability to anticipate needs and work proactively with minimal direction.
Professional demeanor with the confidence to interact with executives, board members, auditors, consultants, and outside partners.
Continuous improvement mindset with a desire to streamline processes and support organizational initiatives.

Responsibilities

Coordinate daily cash and check deposit functions.
Review payment check and ACH disbursement details for accuracy.
Oversee the management and reconciliation of petty cash funds.
Coordinate and document physical inventory counts.
Maintain the Club's fixed asset database, including acquisitions, disposals, transfers, and annual inventory.
Compile, verify, and maintain documentation related to special functions, including supporting tax exemption records.
Maintain spreadsheets and supporting data for industry benchmarking and Club surveys.
Assist the CFO with capital budget planning, tracking, and reporting.
Support the annual audit process by coordinating requests from the Club's CPA firm.
Prepare financial and administrative reports for banks, insurance carriers, government agencies, and professional organizations.
Assist the CFO with strategic initiatives, special projects, and delegated assignments.
Coordinate administrative aspects of the Club's capital improvement projects, including timelines, documentation, meeting materials, and follow-up items.
Assist with organizing and tracking strategic plan initiatives across departments.
Draft and coordinate internal communications related to capital projects, strategic initiatives, and organizational updates.
Prepare presentations, reports, and meeting materials for the Executive Committee, Board of Governors, Finance Committee, and Annual Membership Meeting.
Coordinate insurance claims involving property damage or accidents with the Club's insurance representatives.
Maintain confidential financial, employee, and organizational records.
Coordinate bank deposits, bank runs, and post office runs.
Order office supplies and maintain inventory of administrative materials.
Coordinate miscellaneous office and administrative projects.
Develop and improve administrative processes that support operational efficiency.
Assist departments with administrative coordination as needed while maintaining Finance priorities.