Director, Finance & Administration

Marin Agricultural Land Trust•Point Reyes Station, CA

1d•$165,000 - $200,000•Hybrid

About The Position

The Director of Finance & Administration is responsible for MALT's financial strategy, administrative and operational effectiveness, and organizational infrastructure in support of MALT’s mission and long-term sustainability. This role leads financial planning and oversight, strengthens internal systems and controls, oversees grants management, and provides administrative oversight including technology and operations. The Director of Finance & Administration reports directly to the Executive Director, and will manage a team of one (1) to three (3) staff as well as mentor and collaborate with non-direct reports to strengthen the organization as a whole. The Director serves on the Leadership Team, and works closely with the Board of Directors and relevant committees. This is a full-time, exempt position with a flexible schedule that accommodates in-person and remote-work schedules, requiring weekly presence in MALT’s office in Point Reyes Station, and in the West Marin community.

Requirements

Possess a Bachelor's degree or any combination of education and work experience in accounting, finance, business administration, operations, or related field that would provide the knowledge and abilities required for this role (MBA, CPA, or advanced degree a plus).
Have eight (8) to ten (10) years of progressively responsible experience in nonprofit financial management, including fund accounting, budget oversight, financial reporting, and compliance; experience with organizational operations and systems management strongly preferred.
Demonstrate strong knowledge of Generally Accepted Accounting Principles (GAAP), nonprofit accounting practices, annual budgeting, cash flow analysis, financial forecasting, internal controls, and strategic decision support for senior leadership and nonprofit boards.
Bring experience overseeing grants processing and the financial management of restricted gifts, grants (both in and out), pledges, and other donor commitments in a nonprofit environment.
Have experience overseeing operational functions such as contracts, insurance, vendors, organizational policies, facilities-related systems, and administrative infrastructure.
Demonstrate the ability to connect finance, operations, and technology systems in ways that strengthen organizational effectiveness, improve workflows, and support long-term sustainability.
Bring familiarity and a growth mindset with technology and information systems oversight, including the ability to manage external IT vendors or consultants and help assess system needs, risks, and opportunities for improvement.
Demonstrate proficiency with nonprofit accounting software (MIP fund accounting preferred), donor databases, and standard productivity tools including Google Workspace and Microsoft Office.
Lead with integrity, sound judgment, and a growth mindset, and foster a collaborative, welcoming, and accountable workplace culture.
Use empathy and listening to move work forward among staff, board members, and partners with diverse viewpoints and working styles.
Demonstrate exceptional written, oral, and presentation skills, including the ability to communicate financial and operational information clearly to non-financial audiences.
Are a systems thinker who can identify people, resources, risks, and solutions in order to build strong practices and get work done effectively.
Bring a passion for MALT’s mission, including land conservation, sustainable farming and ranching, and supporting a local foodshed and economy.

Nice To Haves

MBA, CPA, or advanced degree a plus

Responsibilities

Leads overall financial and budget planning; partners with the Executive Director to support strategic decision-making.
Directs financial operations, including oversight of accounting, payroll, cash management, financial reporting, reconciliations, internal controls, and regulatory compliance in accordance with GAAP and applicable laws.
Leads the annual collaborative $5.5M budget process with Executive Director and budget managers; prepares budget materials and presentations for the Finance & Investment Committee and Board of Directors.
Oversees and reviews financial reporting processes, including monthly, quarterly, and annual financial statements and budget-to-actual analysis.
Manages cash flow projections and investment monitoring to ensure a positive and sustainable financial position; monitors any debt obligations and covenant compliance requirements.
In partnership with the Executive Director and Board, oversees the investment portfolio and endowments, including performance monitoring and reporting.
Manages organizational banking relationships and ensures appropriate account structures, signatories, and controls are in place.
Oversees grants management and financial tracking of restricted funds, pledges, and commitments, ensuring compliance with funding requirements.
Collaborates with Development staff to ensure timely reconciliation of donor records and financial reporting, and supports proposal and grant reporting requirements.
Oversees preparation of the annual audit and tax process in partnership with the external CPA firm, including preparation of schedules, financial statements, and responses to management letters.
Maintains and updates written accounting policies and procedures to ensure strong internal controls, documentation, and operational continuity.
Ensures compliance with multi-state charitable registration requirements and other regulatory obligations.
Serves as a resource for planned giving and other charitable financial vehicles.
Partners with HR and leadership to support administrative systems related to employee lifecycle, salary, and benefits.
Oversees organizational administration and operations to ensure effective systems, processes, and workflows that support staff, leadership, and programmatic work.
Develops, implements, and maintains administrative policies, procedures, and systems to improve organizational efficiency, consistency, and scalability.
Manages organizational risk areas, including insurance, contracts, and vendor relationships, ensuring appropriate coverage, compliance, and documentation.
Oversees RFP processes and vendor selection for financial, administrative, operational, technology, and other organizational services.
Provides strategic oversight of organizational technology systems and manages relationships with external IT vendors and consultants, ensuring tools effectively support operations, finance, and programmatic needs.
Partners with staff across departments to assess operational and system needs and implement improvements that enhance efficiency, integration, and scalability.
Supports capital planning and oversight of major facility-related expenditures and construction projects.
Oversees office and facilities-related functions, ensuring a safe, functional, and well-maintained work environment in partnership with administrative staff.
Work collaboratively with the Executive Director and the Leadership Team to identify, establish, and implement organizational goals and strategies.
Lead and manage a team to ensure efficient, effective, and timely financial practices.
Develop and implement annual performance-based management objectives for team and direct reports; including conduct regular check-ins with direct reports and lead the annual performance management processes for the team.
Fosters a culture of collaboration, initiative-taking, and accountability for delivering meaningful results.
Supports staff across the organization in building financial literacy and understanding of budgets and financial processes.
Responsible for overall implementation of MALT’s Finance and Administration programs consistent with Board-approved policies and procedures.
In partnership with the Executive Director, supports the Board of Directors, Finance & Investment Committee, and Audit Committee in fulfilling their fiduciary responsibilities.
Prepares and presents financial materials, including quarterly financial packets, in accordance with Land Trust Alliance requirements.
Communicates financial performance, forecasts, and key issues to the Board and committees.
Serves as staff liaison to the Audit Committee and coordinates audit-related communications and materials.
Staffs Board and committee meetings as requested by the Executive Director.