Administrative Assistant

Alexander Shunnarah Trial Attorneys • Newton, MA

3d • Onsite

About The Position

The Finance & Accounting Coordinator oversees and supports the daily financial and administrative operations of the law firm. This role is responsible for managing accounting activities, transaction processing, cash flow monitoring, financial recordkeeping, invoice and payment management, and operational financial support. The position serves as a key financial contact for attorneys, firm leadership, vendors, and staff while ensuring accuracy, accountability, confidentiality, and compliance in all financial matters.
The ideal candidate is highly organized, detail-oriented, dependable, and capable of managing both high-level financial oversight and day-to-day administrative financial tasks in a fast-paced legal environment.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
• Previous accounting, bookkeeping, finance/ accounting coordination, or administrative support experience preferred
• Experience in a law firm or professional services environment is a plus
• Strong knowledge of bookkeeping and financial recordkeeping principles
• Proficiency in QuickBooks and Microsoft Office Suite, especially Excel
• Strong organizational, multitasking, and time-management skills
• Excellent attention to detail and accuracy
• Strong communication and interpersonal skills
• Ability to handle confidential financial and legal information professionally
• Ability to work independently and collaboratively in a team environment
• Willingness to learn and adapt to firm financial procedures and operational processes

Nice To Haves

• Experience managing law firm settlement disbursements and attorney fee payments
• Familiarity with payroll processing and bank reconciliations
• Understanding of cash flow management and operational accounting
• Strong analytical and problem-solving abilities

Responsibilities

• Manage and support all day-to-day financial operations and accounting activities of the firm
• Maintain accurate financial records, transaction logs, and supporting documentation
• Record, reconcile, and organize financial transactions in QuickBooks and internal tracking systems
• Process and reconcile checks, wire transfers, ACH payments, deposits, and vendor payments
• Monitor daily cash balances across multiple bank accounts
• Track all incoming and outgoing funds with complete accuracy and accountability
• Assist with invoice processing, payment scheduling, and timely disbursements
• Manage partner distributions, attorney fee payments, operational expenses, rent, utilities, and vendor accounts
• Support payroll review and processing activities
• Transfer funds between accounts as needed to maintain operational cash flow
• Reissue or correct payments and checks when necessary
• Track settlement disbursements and attorney fee allocations
• Verify accuracy of financial transactions and supporting documentation
• Maintain organized financial records for audit, compliance, and reporting purposes
• Provide attorneys and firm leadership with account balances, payment updates, and financial reporting information
• Respond to finance-related inquiries from attorneys, vendors, and internal staff
• Assist leadership with budgeting, financial planning, and operational reporting
• Monitor firm cash flow and proactively ensure sufficient funding for firm obligations
• Maintain strict confidentiality regarding all financial, legal, and client information
• Provide administrative and operational support related to finance functions as needed
• Ensure all financial processes are completed accurately, efficiently, and in compliance with firm policies and procedures

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree