Administrative Assistant

Community Action Partnership of San Luis Obispo•San Luis Obispo, CA

5d•Onsite

About The Position

Under general direction, provides administrative and clerical support to the Family and Community Support Services (FCSS), a program within the Child, Youth, and Family Services (CYFS) Division. Supports CAPSLO’s mission by providing administrative support to the CYFS/FCSS staff, who provide direct services to clients to assist them in achieving self-sufficiency.

Requirements

High school diploma/GED and three years of experience in office management and clerical duties (for Level I), or five years of experience (for Level II), or an equivalent combination of education and experience.
Strong Microsoft Excel skills.

Responsibilities

Perform various clerical tasks such as word processing, data entry, filing, copying, mailing, and tracking information.
Screen and direct telephone calls, providing routine information and referrals.
Receive referrals from Family and Community Support programs and track information using program procedures.
Enter intakes and programmatic file information into ClientTrack, our client database system.
Arrange logistics for meetings and activities, develop agendas, and prepare meeting materials.
Compile and record statistical data, creating comprehensive reports.
Distribute information, letters, and memos to program management and staff.
Assist with the preparation of letters, brochures, bulletins, announcements, and flyers.
Manage mail, packages, and correspondence distribution.
Maintain office supplies and reorder as needed.
Prepare purchase requisitions for non-office supplies.
Track and voucher bills related to relevant programs.
Help maintain a clean and orderly office space.
Attend staff meetings, conferences, and workshops as required.
Adhere to safety rules and practices, ensuring maximum safety for yourself, colleagues, clients, and children.
Perform other duties as needed.