Administrative Assistant

Formosa Plastics•Point Comfort, TX

4d•Onsite

About The Position

The Administrative Assistant will efficiently facilitate PO2 Instrument Maintenance in daily operations and perform functions in support of unit-wide transactions with I/E staff in departmental reports, benchmarks, budgets, and other special issues in a timely manner.

Requirements

A minimum of (2) years of clerical experience required, dependent upon education.
General PC skills such as MS Outlook, Excel, Word, etc.
General mathematic and writing skills
Good communication skills
Ability to work as a team player
Good data entry skills
Self-motivated, curious, and eager to learn.
Valid Driver’s License.
Type 50 WPM required
High School diploma or equivalent with two (2) years clerical experience; or a Bachelor’s Degree.
Will require training in Company Policies and Procedures after hire.
Current employees must meet all technical and safety training requirements for current position, as specified in the Master Training Plan.
Must participate in the following subject training and pass required certifications.

Nice To Haves

Experience with AS400, & ERP WebSmart experience preferred.
Knowledge of AS400, ERP Websmart, preferred.

Responsibilities

Ensure smooth and efficient administrative operations within the manufacturing facility.
Maintain office and production area supplies, PPE inventory, and reorder as needed.
Manage incoming and outgoing correspondence.
Support front desk duties such as greeting visitors, contractors, and vendors.
Coordinate maintenance requests and facility service schedules (cleaning, equipment, etc.).
Assist with document filing for ISO, OSHA, or quality audits.
Support production planning and scheduling for optimal workflow.
Maintain and update production schedules, shift rosters, and meeting calendars.
Coordinate with production supervisors on staffing, overtime, and shift changes.
Schedule and document safety meetings, training sessions.
Facilitate clear communication between departments and external partners.
Prepare and distribute production, safety, and attendance reports.
Draft memos, notices, and internal communications for plant staff.
Act as a liaison between PO2 I/E and other production units in the plant.
Communicate with suppliers and customers as directed.
Maintain confidentiality of employee and operational data.
Maintain accurate documentation and ensure compliance with company and regulatory standards.
Keep up-to-date personnel, training, and certification records.
Assist with tracking and filing quality control and inspection reports.
Prepare and organize documentation for safety, environmental, or ISO audits.
Enter data into AS400 systems (e.g., inventory, production orders, purchasing).
Support Engineers and safety teams with documentation and record requests.
Support purchasing and vendor management processes.
Create and process purchase orders for supplies and services.
Monitor vendor performance and follow up on deliveries and invoices.
Coordinate with accounting to reconcile purchase orders and invoices.
Assist with cost tracking and budget reports for supplies and equipment.
Promote cleanliness and order through the implementation of the Total House Keeping Maintenance program.
Emphasize Nothing Touch Ground program and No Visual Pollution program.
Maintain the plant in like new condition.

Benefits

Excellent medical, dental, and vision insurance plans
Flexible spending accounts for health, dependent care
Short-term Disability
Long-term Disability
Group Term Life, Dependent and Supplemental Life Insurance
Tuition Reimbursement
10 Paid Holidays
Paid Time Off for a balanced life (Vacation, Sick and Personal Time)
FlexTime Available
Competitive salary, incentive/bonus, 401(k) plan with company match, Cash Balance, Pension Plan