Administrative Assistant

Aston Carter•Poway, CA

5d•Onsite

About The Position

We are seeking a talented Administrative Assistant to join our team on-site in Poway, CA. As an integral part of our office, you will provide essential support to executive leadership, the finance team, and the quality team in our aerospace and defense small business. Our focus is on composite structures and assemblies, and we engage in research and development, design, manufacturing, and testing of Aerospace & Defense Technologies. Your role will include supporting office and front desk activities, executive needs, and document control.

Requirements

Proficiency in Excel and general administrative assistance.
Strong customer service skills.
Ability to manage events, including budget management and spreadsheet tracking.
Familiarity with QuickBooks and the ability to adapt to new technologies.

Nice To Haves

Creative, hard-working, and initiative-driven.
Experience in a start-up environment is a plus.

Responsibilities

Reconcile receipts and manage event planning, including holiday parties and annual meetings.
Stock office supplies and maintain organized presentation of the professional environment.
Handle mail, manage conference rooms, and order snacks and drinks for meetings.
Assist with shipping and receiving, including document control and ensuring accurate paperwork for shipment orders.
Update and maintain accurate information in Excel, performing data entry and review.
Scan and document work orders.
Support the entire company, consisting of approximately 50 employees.
Clear receipts on the company card and finalize payments.