Zero Hiring: Field Services & IT Project Coordinator
About The Position
CubX is seeking a highly organized, polished Field Services & Vendor Coordinator to manage external vendors, field technicians, ISP installations, phone setups, wiring partners, and onsite logistics for facility buildouts and IT deployment projects. The coordinator does not perform technical work directly; instead, they coordinate the vendors completing that work and ensure it aligns with CubX timelines and requirements. Vendors may include HVAC, cabling, copier, phone, security, access control, ISP, and other partners whose work affects the network. The role also manages field technician scheduling, scopes of work, travel coordination, client preparation, and internal communication to keep deployments on track. It is a full-time, onsite position in Lakewood, New Jersey, supporting fast-paced, deadline-driven projects and requiring a professional presence with clients and vendors. Occasional after-hours work may be needed for critical network cutovers, facility access windows, or vendor scheduling needs.
Requirements
- Experience coordinating vendors, field teams, contractors, or service partners.
- Experience managing schedules, timelines, and multi-step field tasks.
- Experience preparing scopes of work or job instructions for field staff.
- Experience communicating with clients to prepare them for onsite visits or technical installations.
- Coordinator-level familiarity with basic IT and networking concepts, including Wi-Fi, switches, cabling, demarcation points, and ISP handoffs.
- Understanding of vendor workflows such as ISP installations, wiring requirements, access control, and copier setups.
- Ability to interpret scopes of work, vendor diagrams, and installation details.
- Strong scheduling, planning, and follow-up skills.
- Ability to coordinate multiple vendors toward a shared project timeline.
- Experience coordinating travel with travel agents or internal travel teams.
- Ability to manage field technician travel, readiness, and instructions.
- Experience handling or tracking invoices, receipts, or expense documentation.
- Willingness to work occasional after-hours for critical network cutovers, facility access windows, or vendor scheduling needs.
- Professional and polished client-facing and internal communication skills.
- Ability to prepare clients for onsite work and align expectations.
- Confidence communicating with vendor leadership and stakeholders.
- Clear, structured writing for documentation and instructions.
- Strong documentation habits for vendor notes, wiring details, plans, and timelines.
- Experience with project management tools such as Asana, Monday.com, ClickUp, or Trello.
- Ability to maintain accurate vendor, ISP, and phone system records.
- High attention to detail and accuracy.
- Ability to work in fast-paced, deadline-driven projects.
- Professional appearance and demeanor when representing CubX to clients and vendors.
Responsibilities
- Coordinate facility vendors, including HVAC, cabling, phone, copier, access control, security, ISPs, and other trades.
- Align vendor timelines with CubX project schedules and deployment windows.
- Gather scopes of work, assist with obtaining quotes, and prepare vendor comparisons for clients.
- Communicate requirements, expectations, and changes to vendors and partners.
- Coordinate ISP installations and upgrades, demarc locations, and wiring needs.
- Document ISP and cabling details, including circuits, handoff types, installation notes, and contacts.
- Communicate wiring requirements to vendors and follow up on completion.
- Draft scopes of work for onsite tasks and deployments.
- Ensure field technicians have tools, instructions, schedules, and clear expectations.
- Train and brief onsite technicians on processes and standards.
- Schedule local onsite visits and arrange travel for out-of-area jobs.
- Coordinate flights, hotels, and transportation with the company travel agent.
- Prepare travel packets and deployment instructions for each visit.
- Track expenses, receipts, reimbursements, and approvals.
- Prepare clients for onsite visits by communicating expectations and timelines.
- Provide clear updates before and after deployments.
- Work with internal project managers, engineers, and leadership to maintain alignment.
- Relay vendor progress, risks, and readiness updates.
- Maintain vendor documentation, including contacts, quotes, timelines, wiring notes, and installation records.
- Update project management tools, templates, and standard operating procedures.
- Support project teams with scheduling, readiness checks, and progress tracking.
Benefits
- Competitive pay with performance-based growth opportunities
- Paid time off and company holidays
- Health, dental, and vision insurance with HSA and FSA options
- 401(k) retirement plan with company match
- On-site gym promoting employee wellness
- Modern, collaborative office environment designed for productivity
- Ongoing training and professional development programs
- Access to cutting-edge technology and real-world project experience
- Team events and employee appreciation initiatives
- Company culture centered on innovation, teamwork, and growth
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
