Field Payroll Supervisor

Rosendin•El Paso, TX

About The Position

The Field Payroll Supervisor is a people manager responsible for overseeing accurate processing of payrolls and time records for assigned payrolls and collaborating with other teams to resolve payroll-related issues. The role coordinates payroll activities, monitors workflow, leads a team, makes assignments, and ensures compliance. It requires subject-matter expertise in assigned Field Payroll areas and knowledge of applicable laws and regulations to identify issues and interpret department policy. The supervisor leads a small or medium team handling complex, multi-state and union payroll activities. Responsibilities include reviewing and auditing payroll and timekeeping records, resolving employee and operational issues, maintaining compliance with laws and collective bargaining agreements, supporting payroll systems and process improvements, and assisting with reporting, accounting close, and audits. The position involves up to 15% travel and is conducted primarily indoors, with occasional work at job sites.

Requirements

Payroll multi-state tax knowledge.
Computer skills, including proficiency with Microsoft Office applications such as Outlook, Word, and Excel.
Ability to prioritize and manage multiple tasks and changing priorities.
Ability to work under time pressure and adapt to changing requirements with a positive attitude.
Ability to interact effectively and professionally with employees at all levels, vendors, clients, and others.
High level of professionalism and confidentiality when protecting sensitive personal pay data.
Effective oral and written communication skills, professional demeanor, ability to de-escalate internal issues, and ability to provide clear, customer-specific resolutions.
Research and analytical skills.
Self-motivated, proactive, and an effective team player.
Associate degree or higher in finance, human resources, accounting, or a related discipline.
Minimum seven years of payroll work experience, preferably with a union employer. A combination of education, training, and relevant experience may be considered.

Nice To Haves

Experience with Fusion Oracle and Workday.
Union experience within the construction industry.
Payroll, finance, or payroll tax-related training through formal classes or seminars.

Responsibilities

Supervise a small or medium team responsible for complex multi-state and union activities for assigned payrolls.
Monitor workloads and prioritize team assignments.
Train subordinates, conduct performance reviews, and resolve performance issues within the team as needed.
Serve as a knowledgeable resource or mentor to Payroll staff and other business personnel involved in payroll functions.
Assess risk and make decisions on regional exceptions within policy guidelines.
Process, audit, analyze, and review timekeeping, payroll, and benefit setups and deductions.
Audit time records from various locations, make needed adjustments, and ensure compliance.
Resolve open items and identify enhancements or changes to departmental procedures.
Ensure third-party garnishments comply with federal and state laws.
Review per diems to determine taxability and ensure correct payroll setup.
Review employee pay rates for compliance with union contracts and labor laws.
Resolve escalated employee issues and questions related to collective bargaining agreements.
Collaborate with HR on leaves of absence and work-location transfers.
Monitor payroll regulations and tax law changes and recommend updates.
Ensure employee tax records are set up correctly and make adjustments as needed.
Work with internal or external IT to resolve issues, identify enhancements, and monitor progress.
Participate in testing new or updated payroll application functionality.
Respond to employee questions or issues about paychecks or W-2s.
Back up other team members when necessary.
Maintain accurate control and distribution of payroll-related reports and payments.
Assist with costing-to-general-ledger transfers and related month-end closing activities.
Assist auditors by providing required payroll information.