Field Payroll Supervisor

Rosendin • El Paso, TX

5d

About The Position

The Field Payroll Supervisor is a people manager responsible for overseeing accurate processing of payroll and time records for assigned payrolls and collaborating with other teams to resolve payroll-related issues. The supervisor coordinates payroll activities, monitors workflow, leads a team, makes assignments, and ensures compliance. The role requires subject expertise in assigned field payroll areas and knowledge of applicable laws and regulations to assess issues and interpret department policy.

The supervisor oversees a small or medium team handling complex, multi-state and union payroll activities. They prioritize workloads and assignments, support staff training and performance management, serve as a resource and mentor, and make decisions about risk and regional exceptions within policy guidelines. The role also processes, audits, analyzes, and reviews timekeeping, payroll, benefits, tax records, and deductions; resolves employee and payroll issues; works with HR and IT; participates in payroll application testing; supports reporting, general ledger costing, month-end close, and audits; and keeps current with payroll regulations and tax-law changes.

The position involves travel up to 15%. Work is conducted primarily indoors, with occasional exposure to louder jobsite conditions. The general work environment includes extended sitting as well as standing, walking, typing, carrying, pushing, and bending, with occasional lifting of up to 30 pounds.

Requirements

• Payroll multi-state tax knowledge.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to prioritize and manage multiple tasks and changing priorities.
• Ability to work under time pressure and adapt to changing requirements with a positive attitude.
• Ability to interact effectively and professionally with employees at all levels, vendors, clients, and others.
• High professionalism and confidentiality when protecting sensitive personal pay data.
• Effective oral and written communication skills.
• Professional demeanor and ability to de-escalate internal issues and provide clear, customer-specific resolutions.
• Research and analytical skills.
• Self-motivated, proactive, and an effective team player.
• Associate degree or higher in finance, human resources, accounting, or a related discipline, or a combination of education, training, and relevant experience.
• Minimum seven years of work experience in payroll.

Nice To Haves

• Experience with Fusion Oracle and Workday.
• Union experience, preferably with an employer in the construction industry.
• Payroll, finance, and payroll tax-related training through formal classes or seminars.

Responsibilities

• Supervise a small or medium team responsible for complex multi-state and union payroll activities.
• Monitor workloads and prioritize team assignments.
• Train subordinates, conduct performance reviews, and address performance issues as needed.
• Serve as a knowledgeable resource or mentor to payroll staff and other business teams.
• Assess risk and make decisions on regional exceptions within policy guidelines.
• Process, audit, analyze, and review timekeeping, payroll, benefit setups, and deductions.
• Audit time records from various locations, make adjustments, and ensure compliance.
• Resolve open items and identify improvements or changes to departmental procedures.
• Ensure third-party garnishments comply with federal and state laws.
• Review per diems for taxability and ensure they are set up correctly in payroll.
• Review employee pay rates for compliance with union contracts and labor laws.
• Resolve escalated employee questions related to collective bargaining agreements within standard guidelines.
• Collaborate with HR on leaves of absence and work-location transfers.
• Monitor payroll regulations and tax-law changes and recommend updates.
• Ensure employee tax records are set up correctly and make necessary adjustments.
• Work with internal or external IT to resolve issues, identify enhancements, and monitor progress.
• Participate in testing new or updated payroll application functionality.
• Respond to employee questions or issues about paychecks and W-2s.
• Back up other team members when necessary.
• Maintain accurate control and distribution of payroll-related reports and payments.
• Support costing-to-general-ledger transfers and related month-end closing activities.
• Assist auditors by providing required payroll information.

Benefits

• Employee Stock Ownership Plan (ESOP).
• 401(k).
• Annual performance- and profitability-based bonus program.
• 17 PTO days per year and 10 paid holidays.
• Three days of paid sick leave each year.
• Three days of paid bereavement leave each year.
• Three days of paid jury duty.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• Bonding leave.
• Term life, AD&D, and voluntary life insurance.
• Disability income protection insurance.
• Pre-tax flexible spending plans for health and dependent care.
• Charitable giving match through the Rosendin Foundation.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree