Field Operations Coordinator

JRM Construction Management, LLC•Costa Mesa, CA

About The Position

The Field Operations Coordinator supports the operational execution of projects across the Florida region, ensuring consistency, accuracy, and efficiency across field and system processes. Partnering closely with the Director of Field Operations, Director of Project Management, and project teams, this role is responsible for maintaining project data integrity, supporting field operations, and ensuring adherence to JRM’s operational standards from project setup through closeout.

Requirements

Accurate and timely project setup and system management
Strong field compliance and visibility into operational performance
Seamless coordination between field teams, project teams, and leadership
Proactive support that enables efficient project execution and closeout

Responsibilities

Provide direct administrative and operational support to the Director of Field Operations
Partner with field leadership to ensure alignment with operational standards and project execution priorities
Organize and document project kickoff meetings for upcoming projects
Review and approve new project entries within JRM systems to ensure complete and accurate setup
Own project setup and data integrity within systems throughout the project lifecycle
Enter and maintain project team changes within Project Creator, as directed
Set up Day 2 and Maintenance job numbers as required
Serve as the Florida Procore Administrator
Set up new projects upon issuance of job numbers
Upload initial drawings and establish project teams
Maintain and update directory contacts, including subcontractors, vendors, clients, and design teams
Assign and manage appropriate permissions across all project stakeholders
Upload and manage project documentation as requested
Provide training and support to Project Managers and APMs on Procore
Distribute documentation retention forms for closed projects
Review weekly superintendent compliance with JRM operational standards, including: Daily logs, Subcontractor meeting minutes, Open and hot items lists, Look-ahead schedules, Dumpster tickets, OSR logs
Report deficiencies and trends to the Director of Field Operations and Director of Project Management
Manage Florida jobsite material orders, including: Receiving and confirming approvals, Placing orders with approved vendors (Colony, Amazon, United Rentals, etc.), Verifying invoices against orders and coding for processing
Maintain jobsite inventory logs in coordination with Superintendents
Coordinate printing requests for project teams
Manage mini container scheduling and ticket tracking
Review and process JRM South in-house laborer timesheets
Coordinate scheduling of Pacesetter labor
Verify payroll hours are submitted for closed projects and restrict billing to closed job numbers unless approved
Support project teams in driving project completion and issuance of punch list completion letters to clients
Monitor project closeout status and ensure required documentation is completed
Serve as backup for project controls functions, including material orders, during absences