Field Office and Shop Administration

Modern Niagara • Ottawa, ON

3d • Onsite

About The Position

We are seeking a Field Office and Shop Administration to join our team in Ottawa! This role supports fabrication shop operations by maintaining documentation standards, coordinating schedules, and ensuring smooth day-to-day administrative functions. This is an on-site role that works closely with shop leadership, trades teams, and operational staff to support efficient and organized project execution. Accurate documentation, scheduling coordination, and administrative support are critical to fabrication and refrigeration operations. This role helps ensure work is properly tracked, compliant, and organized—supporting safety, quality, and on-time delivery across shop and field teams.

Requirements

• Strong organizational skills with the ability to manage multiple priorities
• Ability to handle highly confidential information with discretion and professionalism
• Strong written and verbal communication skills
• High attention to detail with strong problem-solving and decision-making abilities
• Ability to work independently with minimal supervision
• Strong interpersonal skills with the ability to collaborate effectively in a team environment
• Advanced proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Ability to quickly learn and adapt to company-specific systems and tools
• Commitment to continuous learning and improvement

Nice To Haves

• Experience in a fabrication, construction, or industrial shop environment
• Familiarity with Procore or similar document management systems
• Exposure to QA/QC processes, safety documentation, or tooling inventory

Responsibilities

• Manage document control in Procore and digitize piping shop records
• Assemble and maintain TSSA and fabrication binders, including blank binders for piping and refrigeration
• Track active jobs and maintain the Master Production List for prefabrication pipe manufacturing
• Track weekly hours versus budget hours for piping prefabrication
• Support Tool Crib software updates and tool inventory cleanup
• Log rental equipment and maintain master lists of rentals and returns for field teams
• Support the creation and filing of pipe shop safety documentation
• Order office and janitorial supplies
• Assist with QA/QC documentation, fabrication drawings, and skid tag printing
• Provide administrative support for meetings, including minute-taking
• Support refrigeration project logistics and document organization
• Maintain and distribute scheduling spreadsheets for refrigeration and piping welders
• Provide general administrative and communication support for shop forepeople

Benefits

• Defined Contribution Pension Plan with a generous employer contribution
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your family
• An annual health spending account to support your overall wellness
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services
• A competitive vacation package with additional vacation granted throughout your tenure with the organization.
• Employer Paid Parental Leave Top Up
• Annual Community Day dedicated to volunteering and giving back to the communities where we live and work
• Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed