Field Office Administration

Pembina Pipeline Corporation • Fort McMurray, AB

4d • Onsite

About The Position

Pembina Pipeline Corporation is a dynamic energy transportation and midstream provider, serving customers for more than 65 years. We own pipelines that transport hydrocarbon liquids and natural gas products produced primarily in Western Canada. We also own gathering and processing facilities and an oil and natural gas liquids infrastructure and logistics business. Our operations along the hydrocarbon value chain allow us to offer a full state of midstream and marketing services to our customers in the energy industry. We are an organization that cares not only about results, but how those results are achieved. Our organization is grounded in the values of Safe, Trustworthy, Respectful, Collaborative and Entrepreneurial. Pembina has a diverse and inclusive working environment that provides employees with a positive and engaging work experience where they are recognized and empowered. We value the safety of our communities, customers, contractors and employees, and believe that all incidents are preventable. Compliance with all policies, procedures and regulations is a requirement, and our Life Saving Rules are basic rules. Working for Pembina means working safely. Pembina Pipeline is actively hiring an Administration, Field Office for the Fort McMurray locations part of the Operations team. Reporting to the Supervisor, Administration, as the point of contact the Administrator will be collaborative and detail‑oriented professional with strong organizational skills and a proactive, customer‑service mindset. This role requires the ability to effectively support internal and external stakeholders, respond to inquiries with professionalism and discretion, and manage competing priorities in a dynamic operational environment. The incumbent must demonstrate adaptability and flexibility, including the willingness to cross‑train across a variety of administrative functions to provide coverage, support team continuity, and respond to evolving business needs. Pembina’s Operations team drives consistent operational excellence across our operating footprint to ensure safe, reliable and cost efficient outcomes, operating an integrated network of hydrocarbon liquids and natural gas pipelines, gas gathering and processing facilities, oil and natural gas liquids infrastructure and logistics services, and an export terminals business.

Requirements

• High school diploma (Grade 12) with 2+ years of progressive office or administrative experience, preferably within the energy or related field
• Strong communication and interpersonal skills, with the ability to interact professionally and effectively with a wide range of internal and external stakeholders
• Demonstrated learning agility, with the ability to quickly understand new systems, processes, and business requirements in a dynamic environment
• Sound judgment and critical-thinking skills, enabling effective prioritization of multiple tasks, ad‑hoc requests, and competing deadlines with accuracy and discretion
• Ability to work independently with minimal supervision, while remaining collaborative and responsive to team and business needs
• Strong computer proficiency, including working knowledge of Microsoft Office (Word, Excel) and SharePoint
• The successful candidate must be legally able to work in the country of the position.
• You may also be required to provide a Driver’s Abstract.

Nice To Haves

• Post-secondary education in Business Administration or a related field is considered an asset
• Experience with SAP or similar enterprise systems is considered an asset

Responsibilities

• Reception and front-of-house support, including answering phones, welcoming visitors, managing sign-ins, and delivering professional customer service
• Site access and onboarding support, including preparing employee and contractor access requests for shared sites (e.g., CNRL/Syncrude) and provisioning new hires
• Financial and administrative processing, including goods and service receipts in SAP, invoice validation against contract terms, routing for approval and payment, credit card reconciliations, and adherence to monthly financial deadlines
• Reporting and documentation, including the creation and maintenance of reports and documents using SAP and BPC Reporting tools
• Service and cost tracking, monitoring service delivery to support expenditure tracking and forecasting
• Facilities and physical access coordination, working with property management to manage contractor access, access cards, site and locker keys, and troubleshoot access issues
• Community and corporate support, assisting with Corporate Community Investment activities and employee engagement initiatives
• Team coverage and general support, providing backup administrative support during absences and completing other duties as required
• Support Pembina’s safety culture of "Zero by Choice" and the “Life Saving Rules”
• Contribute and support an equitable, diverse, and inclusive workplace

Benefits

• Pembina’s Flexible Work Standard provides the option for eligible employees to work remotely on Fridays
• Our expectations are high, and our total rewards package reflects this.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED