Human Resources and Office Administration

Merante•Pittsburgh, PA

About The Position

This role encompasses both Human Resources and Office Administration responsibilities. In HR, you will facilitate onboarding paperwork and tasks using digital platforms, manage recruiting for new positions, handle employment verifications, unemployment, and worker's compensation paperwork, set up employee tools, manage employee benefits and payments, oversee drug testing programs, and maintain administrative documents. You will also develop and manage internship and apprentice programs, and ensure compliance with labor policies and postings. For Office Administration, you will handle purchasing of office supplies, provide back-up for front desk duties, monitor insurance claims, support the Safety program, manage various company card and account programs, order marketing materials, and lead event planning. Our EOE company participates in background checks and random drug testing.

Requirements

Experience with digital platforms for onboarding.
Experience managing recruiting processes.
Experience with employment verifications, unemployment, and worker's compensation.
Experience setting up employee tools (mobile devices, computers, software).
Experience managing employee benefits and payments.
Experience managing drug testing programs.
Experience with administrative document maintenance.
Experience developing and managing internship and apprentice programs.
Experience managing labor policies and postings.
Experience creating company newsletters.
Experience with office supply purchasing.
Experience with front desk duties.
Experience monitoring insurance claims.
Experience supporting safety programs.
Experience managing company card and account programs.
Experience managing third-party IT firms and vendor accounts.
Experience ordering marketing materials and branded gear.
Experience with event planning and execution.

Responsibilities

Facilitate onboarding paperwork and tasks with digital platforms, including: Healthcare, 401K and other benefits enrollment, Training, Certifications, Direct Deposit and verification, Background checks, E-Verify, and reference reviews, DOT requirements.
Maintain library of new hire paperwork.
Create and maintain benefits information for prospective employees.
Manage recruiting for new positions (including job description development, advertisements, job fairs, initial screenings, interview scheduling, offer letters, etc.).
Manage employment verifications, unemployment, and worker's compensation paperwork.
Set up mobile devices, computers, workstations, software log-ins and other employee tools.
Manage all employee benefits and benefits payments (401k, health, per diem).
Manage the random and DOT Drug test programs.
Annual review of DMV records.
Maintain all administrative documents with up to date information.
Keep contact lists/databases current and communicate to others.
Process termination paperwork and tasks (exit data sheet, COBRA letter, etc.).
Develop and manage internship and apprentice programs.
Manage labor policies and postings such as EEO, sexual harassment, and job bulletin boards.
Create and maintain a periodic company newsletter.
Set up employee lunches and social team building events.
Handle all purchasing of office supplies.
Back-up for Front Desk duties such as answer phone and front door.
Monitor and manage insurance claims.
Support the Safety program (create documents, edit manuals, etc.).
Monitor and manage the EZ pass, gas card, and credit card programs.
Manage 3rd party IT firm, Verizon wireless account, and other subscriptions.
Order marketing materials and logo'd gear.
Take the lead on event planning and execution (approx. 2-3 times per year).