Field Coordinator

Essen Medical Associates•Bronx, NY

About The Position

The Field Coordinator is responsible for the smooth execution of events, including preparations, event activities, and post-event procedures. The role manages event logistics, sets up equipment, conducts presentations, coordinates with team members, and ensures medical and non-medical supplies are ready. It also includes patient registration, overseeing screenings, and managing the raffle process. Before events, the Field Coordinator confirms events and attendance through the event tracking system, verifies supplies, and tests the Panet Express system. On event days, the coordinator arrives at least 30 minutes early, prepares the event table, presents to attendees, registers patients in the ECW system, coordinates testing, ensures cardiology appointments are completed, and completes testing for at least 20 patients within a 2.5-hour window. The coordinator conducts the raffle after screenings, explains patient next steps, and may set up and run an afternoon event. When no additional event is scheduled, the coordinator may help transport attendees to future events or perform other duties as directed.

Requirements

High school diploma or equivalent.
Ability to complete testing for at least 20 patients within a 2.5-hour window.

Nice To Haves

Associate’s degree or higher in healthcare administration, event management, or a related field.

Responsibilities

Confirm scheduled events in the event tracking system.
Confirm event attendance every Thursday afternoon for the following week.
Verify medical and non-medical supplies for upcoming events, including the Essen tablecloth and brochures.
Test the Panet Express system the day before an event.
Arrive at event locations at least 30 minutes before events begin.
Greet the event coordinator and conduct any necessary testing or setup in a separate location.
Set up and organize the event table and supplies.
Conduct the event presentation and announce the raffle, delaying the drawing until screenings are completed.
Register patients in the ECW system.
Coordinate with the second event coordinator to ensure testing begins as planned.
Ensure all cardiology appointments are completed.
Complete testing for at least 20 patients within a 2.5-hour window.
Conduct the raffle drawing and reinforce patients’ next steps for test results and follow-up.
Take an appropriate lunch break to be ready for the next event.
Set up and execute a second afternoon event when scheduled.
When no additional event is scheduled, help drive additional attendees to future events or perform other necessary duties as directed.