Job Opportunities Field Branch Administrator

Schindler Elevator • Irvine, CA

6d

About The Position

The Field Branch Administrator provides administrative assistance to Field Managers. The role supports purchasing, accounting, personnel relations, office procedures, job scheduling, safety, and manpower scheduling. It coordinates materials, personnel, and shipments for service, modernization, repair, and new construction projects, and maintains operational records and reports.

Requirements

• High school diploma or equivalent required.
• Minimum of 3 years of experience in an office support position.
• Computer proficiency, including Microsoft Word and Excel, database entry, payroll processing, and accounts payable processing.

Nice To Haves

• Two years of college, preferably in Business Administration, with some technical on-the-job experience preferred.
• 5 or more years of experience in an office support position preferred.

Responsibilities

• Prepare and process purchase orders, invoices, and related paperwork for parts, equipment, and tools purchased from outside sources.
• Assist with tool control, including issuing, repairing, and replacing tools.
• Assemble and track Service Purchase Order activities, assign order and purchase order numbers, and follow up on billing.
• Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers, and expedite order changes.
• Coordinate materials, manpower, and shipments for service, modernization, repair, and new construction projects in line with project schedules.
• Analyze manpower and job-loading requirements with respect to Best Demonstrated Practice.
• Compile and transmit monthly EEO accumulations to the Department of Labor and general contractors.
• Maintain Workers Compensation files and related OSHA reports; assist with the Region Safety Program, review violations, and recommend solutions.
• Prepare field payroll for the Superintendent’s approval.
• Arrange inspections with municipal building departments as required by local ordinances and apply for state permits for new installations.
• Prepare job-tracking reports, SAP reports, and other reports requested or required by the department or management in accordance with Best Demonstrated Practice.
• Perform administrative tasks, including copying, filing, composing and typing routine correspondence, preparing outgoing mail and email, sending faxes, maintaining contact and address database information, screening phone calls, and greeting visitors.
• Maintain files, records, logos, and manuals for Field Operations and prepare required reports.

Benefits

• Fully vested 401(k) match, up to 7% of total eligible compensation.
• Competitive medical, dental, and vision plans, effective from the first day of hire.
• Three weeks of vacation, increasing with tenure; seven sick days; three floating holidays; and eight company-observed holidays.
• Tuition reimbursement, eligible after six months of service.
• Parental leave at 100% of base pay for six consecutive weeks within the first year of a child’s birth or adoption.
• A wide range of development opportunities to support professional and leadership growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED