Fellowship Program Specialist

Analytical Mechanics Associates•Hampton, VA

3d•Hybrid

About The Position

Analytical Mechanics Associates (AMA) is seeking a Fellowship Program Specialist to support the Research, Science, and Engineering Services (RSES) Contract at NASA Langley Research Center in Hampton, Virginia. The position supports NASA Langley’s research and workforce development mission by serving as the primary coordinator for the NASA Postdoctoral Program (NPP). The Specialist manages the fellowship lifecycle, from opportunity development and recruitment through proposal coordination, onboarding, renewals, and closeout, while supporting compliance, stakeholder engagement, and Fellows’ experience. The role serves as a principal liaison among Fellows, Advisors, NASA leadership, business management personnel, resource analysts, the NPP Program Management Office, and Oak Ridge Associated Universities (ORAU). The position is scheduled for 20 hours per week, with a flexible schedule based on program requirements and customer needs. It is described as an on-site/hybrid position and requires U.S. citizenship or permanent residency. The salary range is $36.50–$46.00 per hour, commensurate with education and experience.

Requirements

Bachelor’s degree and 5–10 years of relevant experience, or a master’s degree and 3–8 years of relevant experience.
Demonstrated experience independently managing complex programs with multiple stakeholders and competing priorities.
Experience coordinating funding, budgets, procurement actions, grants, fellowships, research programs, or similar administrative processes.
Strong written and verbal communication skills, including the ability to engage effectively with senior leadership, researchers, external organizations, and administrative stakeholders.
Proficiency with Microsoft Office applications, Microsoft Teams, SharePoint, and collaboration tools.
Ability to organize, analyze, and maintain detailed program records, reports, and tracking systems.
U.S. citizenship or permanent residency.

Nice To Haves

Experience supporting NASA, Federal research organizations, universities, federally funded research programs, or aerospace organizations.
Experience working with fellowship, internship, research participation, workforce development, or academic partnership programs.
Experience coordinating foreign national onboarding, security processes, or compliance-related program activities.
Familiarity with NASA organizational structures, program management practices, and research environments.

Responsibilities

Serve as the Center’s primary point of contact for NASA Postdoctoral Program policies, procedures, requirements, and communications.
Manage the fellowship lifecycle, including recruitment, proposal coordination, appointment processing, onboarding, renewals, and appointment closeout.
Coordinate appointment approvals, authorizations, and administrative actions in the ORAU Zintellect system and with the NPP Program Management Office.
Guide Advisors and prospective Advisors on opportunity development, proposal cycles, Zintellect account management, and program requirements.
Develop and coordinate onboarding plans, orientation activities, badge processing, workspace readiness, and organizational integration for new Fellows.
Administer foreign national appointment processes, including visa documentation, nondisclosure agreements, security requirements, and compliance reviews.
Coordinate fellowship funding actions, administrative fees, procurement documentation, and funding packages with Advisors, Resource Analysts, and Program Managers.
Monitor program schedules, funding milestones, onboarding activities, and renewal actions to support timely completion of requirements.
Facilitate communication among Fellows, Advisors, NASA leadership, ORAU personnel, and Agency stakeholders by developing informational materials, maintaining distribution lists, and administering collaboration platforms.
Organize and support program reviews, symposiums, town halls, stakeholder meetings, outreach activities, and Advisor engagement efforts.
Develop and coordinate Fellow engagement, networking, professional development, and community-building activities.
Identify process improvements, resolve complex administrative issues, and independently manage competing priorities while ensuring compliance with Agency, Center, and program requirements.