Fellowship Program Specialist

Analytical Mechanics Associates•Hampton, VA

1d•$37 - $46•Hybrid

About The Position

The Fellowship Program Specialist supports the Research, Science, and Engineering Services (RSES) Contract at NASA Langley Research Center in Hampton, Virginia. The position is scheduled for 20 hours per week, with a flexible schedule based on program requirements and customer needs. It is described as an on-site/hybrid position and requires U.S. citizenship or permanent residency. The specialist supports NASA Langley Research Center’s research and workforce development mission by serving as the primary coordinator for the NASA Postdoctoral Program (NPP). The role manages the fellowship lifecycle, including opportunity development, recruitment, proposal coordination, onboarding, stakeholder engagement, compliance oversight, and participant support. It serves as a principal liaison among Fellows, Advisors, NASA leadership, business management personnel, resource analysts, the NPP Program Management Office, and Oak Ridge Associated Universities (ORAU), supporting successful program delivery and a strong Fellow experience. The salary range is $36.50–$46.00 per hour, commensurate with education and experience. AMA describes itself as a small business headquartered in Hampton, Virginia, with operations in several U.S. locations. It specializes in aerospace engineering, science, analytics, information technology, and visualization solutions. AMA offers a collaborative and supportive work environment and a benefits package that includes paid personal and federally recognized holiday leave, a 401(k) matching plan with immediate vesting, tuition reimbursement, short- and long-term disability plans, and medical, dental, and vision insurance options.

Requirements

Bachelor’s degree with 5–10 years of relevant experience, or a master’s degree with 3–8 years of relevant experience.
Demonstrated experience independently managing complex programs involving multiple stakeholders and competing priorities.
Experience coordinating funding, budgets, procurement actions, grants, fellowships, research programs, or similar administrative processes.
Strong written and verbal communication skills, including the ability to engage effectively with senior leadership, researchers, external organizations, and administrative stakeholders.
Proficiency with Microsoft Office applications, Microsoft Teams, SharePoint, and collaboration tools.
Ability to organize, analyze, and maintain detailed program records, reports, and tracking systems.
U.S. citizenship or permanent residency.

Nice To Haves

Experience supporting NASA, Federal research organizations, universities, federally funded research programs, or aerospace organizations.
Experience with fellowship, internship, research participation, workforce development, or academic partnership programs.
Experience coordinating foreign national onboarding, security processes, or compliance-related program activities.
Familiarity with NASA organizational structures, program management practices, and research environments.

Responsibilities

Serve as the Center’s primary point of contact for NASA Postdoctoral Program policies, procedures, requirements, and communications.
Manage the fellowship lifecycle, including recruitment, proposal coordination, appointment processing, onboarding, renewals, and closeout.
Coordinate appointment approvals, authorizations, and administrative actions in the ORAU Zintellect system and through the NPP Program Management Office.
Guide Advisors and prospective Advisors on opportunity development, proposal cycles, Zintellect account management, and program requirements.
Develop and coordinate onboarding plans, orientation, badge processing, workspace readiness, and organizational integration for new Fellows.
Administer foreign national appointment processes, coordinating visa documentation, nondisclosure agreements, security requirements, and compliance reviews.
Coordinate fellowship funding actions, administrative fees, procurement documentation, and funding packages with Advisors, Resource Analysts, and Program Managers.
Monitor program schedules, funding milestones, onboarding activities, and renewals to ensure requirements are completed on time.
Facilitate communication among Fellows, Advisors, NASA leadership, ORAU personnel, and Agency stakeholders; develop informational materials, maintain distribution lists, and administer collaboration platforms.
Organize and support program reviews, symposiums, town halls, stakeholder meetings, outreach, and Advisor engagement activities.
Develop and coordinate Fellow engagement, networking, professional development, and community-building activities.
Identify process improvements, resolve complex administrative issues, and manage competing priorities while ensuring compliance with Agency, Center, and program requirements.