Fellowship Medical Education Program Specialist

Mass General Brigham•Boston, MA

4d•Hybrid

About The Position

The MGB Radiology GME Program Specialist is a newly created role on the MGB Radiology Education Team. Working with the Director of Education and Fellowship Programs Manager, the Specialist supports oversight of the system’s 14 radiology fellowship programs, serving more than 200 trainees across Brigham and Women’s Hospital, Massachusetts General Hospital, and Mass Eye and Ear. The role primarily provides support and training to division administrators in their education-related duties and contributes to initiatives that streamline and centralize fellowship processes and workflows across MGB. The Specialist will also help develop, launch, and maintain an MGB Radiology Alumni Society. This is a primarily on-site position, with work split between Massachusetts General Hospital and Brigham and Women’s Hospital. After 90 days of training, the schedule is four days onsite and one day hybrid. The Specialist reports to the Fellowship Programs Manager, with additional oversight from the Director of Education, and joins a team of eight administrators supporting MGB Radiology education activities.

Requirements

Bachelor’s degree.
Three or more years of experience in graduate medical education.
Working knowledge of ACGME accreditation and GME processes, including ACGME reporting (ADS) and familiarity with Non-Standard Training requirements.
Advanced proficiency with New Innovations, including personnel data, checklists, evaluations, and reporting.
Excellent organizational, communication, and interpersonal skills, with the ability to work across teams and campuses.

Nice To Haves

Prior experience training or onboarding coordinators or administrative staff.
Experience with ACGME NST reporting or non-accredited fellowship administration.
TAGME certification, or eligibility and willingness to obtain it.
Event-planning, alumni-relations, or development experience.

Responsibilities

Deliver structured onboarding and ongoing training for fellowship coordinators across both campuses.
Provide hands-on, real-time support to coordinators as they perform their work.
Create and maintain current how-to documentation, standard operating procedures, and job aids.
Serve as a point of expertise and escalation for coordinator questions.
Coordinate the American Board of Radiology 4-Year International Medical Graduate Pathway, including application tracking, correspondence, and compliance monitoring.
Manage training verification requests for former radiology trainees, ensuring timely and accurate processing.
Assist with MGB Radiology New Trainee Orientation across both campuses, including logistics, communications, agenda coordination, presenter liaison, Zoom setup, and recording management.
Provide administrative support to Radiology Fellowship and Residency programs at both campuses and serve as a resource for Program Directors and Coordinators.
Support recruitment and interview cycles, trainee onboarding and orientation, and offboarding procedures.
Help manage the New Innovations platform and perform other program administration tasks as needed.
Contribute to radiology education initiatives and special projects as assigned.
Build and maintain the MGB Radiology Alumni Society database and communications.
Plan and execute alumni events and engagement activities across MGB.
Coordinate engagement and donation workflows in partnership with department leadership.
Establish repeatable processes and infrastructure to scale alumni activities over time.