Federal Contracting Construction Project Coordinator

Aleut Career•Cape Canaveral, FL

About The Position

At Aleut Federal, we believe the company and its mission is just as important as the job you are applying for. Aleut Federal is an Alaskan Native-owned enterprise that aims to support our “Shareholders,” the Unangax, the indigenous people of the Aleutian Islands of Alaska. People are, at the core, the core of everything we do. We support our shareholders by providing excellent service and quality results to our clients and the various branches of the federal government. We engage in local markets, so community service is embedded in our process. The Project Coordinator supports project execution by managing bids, contracts, documentation, procurement, budgeting, communication, and project lifecycle tasks. They coordinate subcontractor proposals and bid processes, handle contract and change order documentation, maintain project records (like RFIs and submittmits), oversee purchasing, track budgets and invoices, and ensure smooth communication across teams and systems. They also manage administrative tasks during project start-up and close-out.

Requirements

Bachelor’s degree in a related field, or equivalent experience with 2–4 years of experience in construction project coordination or project controls
Strong knowledge of project management principles, including budgeting, job costing, procurement, and contract administration
Strong experience with Microsoft Office products
Demonstrated experience in formatting and printing technical documents
Strong knowledge of the submittals
Familiarity with safe work practices and policies, as well as safe driving rules and practices
Ability to prioritize and re-prioritize tasks
Ability to work in a high-stress environment
Ability to perform multiple tasks at one time
Ability to work with limited supervision
Ability to learn new methods and systems
Ability to read printed materials and a computer screen
Ability to understand and follow oral and written directions
Ability to work independently or in a team situation

Responsibilities

Developing and managing the bid tracker
Providing the solicitation and bid coordination with subcontractors
Obtaining and coordinating subcontractor proposals
Obtaining and coordinating RFP files
Coordinating the proposal with the internal team
Coordinating contract documents, including the prime contract, subcontractor agreements, Prime Contract change orders, subcontract change orders, and internal changes
Managing project documentation, including contracts, amendments, RFIs, material submittmittals, administrative submittmittals, project documents, etc.
Manage the procurement of materials and equipment, including issuing purchase orders
Assisting in monitoring project costs, budgets, preparing invoices, and managing subcontractor invoices
Work with Aleut support organization contacts to keep projects administratively organized and moving forward through SharePoint, Cost Point, Raken, etc.
Managing administrative start-up and close-out of projects