Federal and Student Programs Specialist

WEBSTER GROVES SCHOOL DISTRICT•Webster Groves, MO

7d•Onsite

About The Position

The Federal and Student Programs Specialist manages the district’s federal and state grant programs and supports student services operations. In partnership with the Assistant Superintendent for Learning, the Specialist administers programs such as Title, Perkins, and ESSER and supports planning, budgeting, reporting, expenditure tracking, and compliance. The Specialist serves as a liaison with nonpublic schools and community partners and keeps current on applicable program guidelines and requirements. In partnership with the Director of Learning Support Services, the Specialist supports student services and Summer School, works with outside agencies and families, assists with discipline procedures and long-term suspension hearings, and supports the district Homeless Liaison. The role also supports English Language Learner services, coordinates transportation for VICC students and students in transition, maintains monitoring tools for family deadlines, and conducts enrollment, student-record, and residency-verification activities. The position is based primarily in a district office, with regular travel to school buildings, partner districts, and agency meetings. Occasional evening or extended hours may be required. Performance is evaluated annually in accordance with Board of Education policy, with input from the Assistant Superintendent for Learning and the Director of Learning Support Services.

Requirements

Bachelor’s degree in education, public administration, business, social work, or a related field.
Strong organization and attention to detail, with the ability to manage multiple deadlines.
Ability to track budgets and expenditures accurately using spreadsheets and district financial systems.
Clear written and verbal communication with families, staff, agencies, and the Board of Education.
Sound judgment and discretion when handling confidential student and family information.
Ability to work with families in crisis with empathy and cultural responsiveness.
Ability to collaborate across departments, buildings, and partner organizations.

Nice To Haves

At least three years of experience in grants management, school administration, or student services.
Working knowledge of federal and state education programs, including ESSA Title programs, Perkins, and ESSER, and related fiscal and compliance requirements.
Working knowledge of McKinney-Vento, FERPA, and student enrollment and residency requirements.
Experience with Missouri DESE grant systems and reporting.
Experience with the VICC program or interdistrict transportation coordination.
Experience with student discipline hearings or due process procedures.

Responsibilities

Prepare an annual report for the Board of Education summarizing federal and state programs.
Provide updates on federal and state projects to the Assistant Superintendent for Learning and principals as requested.
Plan with the Assistant Superintendent for Learning and principals on the use of funds available through federal and state programs.
Serve as the federal and state programs liaison with nonpublic schools and community partners.
Monitor and track state and federally funded project expenditures for accuracy and compliance.
Participate in annual budget development for state and federal programs.
Stay current on guidelines, requirements, and procedures for submitting state and federal projects.
Complete applications and reports for federal and state grants, including Title programs, Perkins, and ESSER.
Attend federal and state program training institutes as needed or recommended.
Collaborate and communicate with Human Resources and Finance on federal and state programming.
Perform administrative tasks supporting Student Services programs and Summer School, including paying invoices and ordering supplies.
Work with outside agencies to provide support to students in traditional and alternative learning programs and to families in transition.
Support discipline procedures, including long-term suspension hearings and appeals, and maintain related records.
Support the district Homeless Liaison under the McKinney-Vento Act, including responding to calls and correspondence about programs and services.
Support the English Language Learners program by coordinating assessment materials and logistics and ordering resources for program staff.
Coordinate transportation for VICC students and students in transition with outside agencies and the 22 VICC partner districts.
Create and maintain monitoring tools for due dates and deadlines for VICC families and families in transition.
Perform enrollment activities for new and returning students in compliance with district, state, and federal requirements.
Request student records and verify residency in accordance with established requirements.
Perform other related duties as assigned by the Assistant Superintendent for Learning or the Director of Learning Support Services.