Division Administrator Senior

Arizona Department of Administration • Phoenix, AZ

3d • $129,794 - $139,794 • Hybrid

About The Position

The Federal Aid Administrator is responsible for planning, organizing, and directing the Program and Project Funding team. The role oversees financial management and the lifecycle of the $11 billion Five Year Transportation Construction Program, including more than $1 billion in annual FHWA federal funds. It provides professional expertise to ensure compliance with federal and state statutes governing transportation funding and makes recommendations to division and agency leadership.

The position is based at the Department of Transportation’s CFO office at 800 W Washington Street in Phoenix, Arizona. Remote work within Arizona may be available depending on business needs and continued performance against expected measures. Remote work is a management option, not an employee entitlement, and may be ended by the agency.

A bachelor’s degree with a major in accounting, finance, business, or a related field is required. A master’s degree is preferred. The stated preference is for ten years of professional accounting, finance, or budgeting experience, including five years of managerial experience, ideally in transportation finance; qualifying combinations of experience, education, and training may substitute for the stated KSAs. The position requires driving or using a vehicle as an essential job function and requires a current, valid, class-appropriate driver’s license and compliance with applicable driving-record, training, and insurance requirements. Newly hired State employees must successfully complete E-Verify.

Requirements

• Bachelor’s degree with a major in accounting, finance, business, or a related field.
• Knowledge of federal funds management; financial management, accounting, and budgeting principles; and state and federal laws, rules, regulations, and policies regarding transportation funding and Capital Improvement Programs.
• Knowledge of automated accounting systems such as AZ360 and Microsoft and Google Suite applications, including Excel and Access.
• Ability to guide financial staff.
• Skill in preparing, analyzing, interpreting, and researching financial data; oral and written communication; planning, organizing, and managing; interpersonal interaction; and writing financial analyses, summaries, documents, policies, procedures, and memos.
• Ability to communicate and prepare complex financial information; direct and coordinate others’ work; manage multiple priorities and deadlines; work in a team environment; provide excellent customer service; anticipate constituent and stakeholder concerns; coach and develop employees; set priorities; develop continuous improvement practices; and comply with federal and state statutes.
• Must possess and retain a current, valid, class-appropriate driver’s license, complete required driver training, and meet applicable driving-record and insurance requirements when operating a vehicle on State business.
• Must successfully complete E-Verify as a newly hired State employee.

Nice To Haves

• Master’s degree.
• Ten years of professional experience in accounting, finance, or budgeting, including five years of managerial experience.
• Transportation finance experience.

Responsibilities

• Oversee the financial delivery and lifecycle of the five-year capital improvement program.
• Ensure obligation of more than $1 billion in Federal Aid and appropriate use of Federal, State, and Regional funding.
• Oversee the Program and Project Funding teams, set priorities, and provide operational guidance to managers and staff.
• Attend meetings and serve on teams, task forces, and working groups with internal and external customers regarding transportation funding and projects, including FHWA, COGs/MPOs, and ADOT transportation staff.
• Participate in strategic planning, division management, and leadership meetings.
• Review and prepare financial reports and analyses, communicate complex financial information, and respond to stakeholder inquiries and requests, including those from FHWA, Board members, and auditors.
• Provide recommendations to division and agency leadership.
• Ensure compliance with federal and state statutes regarding federal and state funding.

Benefits

• Sick leave.
• Vacation with 10 paid holidays per year.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Health and dental insurance.
• Retirement plan through mandatory participation in the Arizona State Retirement System.
• Life insurance and long-term disability insurance.
• Optional short-term disability insurance, deferred compensation plans, and supplemental life insurance.
• Potential remote work schedule, subject to management approval and business needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior