Division Administrator Senior

Arizona Department of Administration • Phoenix, WA

2d • Hybrid

About The Position

The Division Administrator Senior is responsible for planning, organizing, and directing the Program and Project Funding team. The role oversees financial management and the lifecycle of the $11 billion Five Year Transportation Construction Program, including more than $1 billion in FHWA federal funds appropriated annually. The administrator provides professional expertise to help ensure compliance with federal and state statutes governing transportation funding and makes recommendations to division and agency leadership.

The position is located at the Department of Transportation’s CFO office in Phoenix, Arizona. It may offer remote work within Arizona depending on business needs and continued performance. Remote work is a management option, not an employee entitlement, and may be ended at the agency’s discretion.

The position requires a bachelor’s degree with a major in accounting, finance, business, or a related field. A master’s degree is preferred. The role also requires professional experience in accounting, finance, or budgeting, including managerial experience; transportation finance experience is preferred. A qualifying combination of experience, education, and training may substitute for the stated experience preferences. Driving or use of a vehicle is an essential job function, and employees driving on state business must meet the specified license, training, driving-record, and insurance requirements. Newly hired State employees must successfully complete E-Verify.

Requirements

• Bachelor’s degree with a major in accounting, finance, business, or a related field.
• Ten years of professional experience in accounting, finance, or budgeting, including five years of managerial experience; a qualifying combination of experience, education, and training may be substituted.
• Knowledge of federal funds management; financial management, accounting, and budgeting; applicable transportation funding and Capital Improvement Program laws, rules, regulations, and policies; automated accounting systems such as AZ360; Microsoft and Google Suite applications, Excel, and Access; and guidance to financial staff.
• Skill in preparing, analyzing, interpreting, and researching financial data; oral and written communication; planning, organizing, and managing; interpersonal interaction; and writing financial analyses, summaries, documents, policies, procedures, and memos.
• Ability to communicate and prepare complex financial information; direct and coordinate others’ work; manage multiple priorities and deadlines; work in a team; provide customer service; anticipate constituent and stakeholder concerns; coach, develop, and set priorities for employees; develop continuous improvement practices; and comply with federal and state statutes.
• Maintain a current, valid, class-appropriate driver’s license and complete required training and driver-record checks when operating a motor vehicle on State business.
• Maintain an acceptable driving record and, when using a personally owned vehicle on State business, the required liability insurance.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Master’s degree.
• Transportation finance experience.

Responsibilities

• Oversee the financial delivery and lifecycle of the five-year capital improvement program.
• Ensure the obligation of more than $1 billion in Federal Aid and the appropriate use of Federal, State, and Regional funding.
• Oversee the Program and Project Funding teams, set priorities, and guide managers and staff regarding operations.
• Attend meetings and serve on teams, task forces, and working groups with internal and external customers on transportation funding and projects, including FHWA, COGs/MPOs, and ADOT transportation staff.
• Participate in strategic planning and division management and leadership meetings.
• Review and prepare financial reports and analyses; communicate complex financial information; and respond to inquiries and requests from internal and external stakeholders, including FHWA, Board members, and auditors.
• Provide recommendations to division and agency leadership.
• Ensure agency compliance with federal and state statutes regarding federal and state funding.

Benefits

• Sick leave.
• Vacation and 10 paid holidays per year.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Health and dental insurance.
• Retirement plan; mandatory participation in the Arizona State Retirement System (ASRS).
• Life insurance and long-term disability insurance.
• Optional short-term disability insurance, deferred compensation plans, and supplemental life insurance.
• Remote work options may support work/life balance, job satisfaction, and productivity, subject to management approval and agency needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior