Family Office Controller

PKF O'Connor Davies TalentConnect • Hauppauge, NY

1d • Hybrid

About The Position

Our client, a family office in Great Neck, NY is seeking a Controller to join their team. The Controller will oversee accounting, financial reporting, cash management, budgeting, tax coordination, and internal controls for a private family office. This role is responsible for maintaining accurate financial records across multiple entities, investments, trusts, foundations, operating businesses, real estate holdings, and personal accounts. The ideal candidate is highly organized, discreet, technically strong, and comfortable operating in a high-touch private wealth environment. This person will work closely with family members, outside tax advisors, investment managers, legal counsel, banks, household staff, and other service providers.

Requirements

• Bachelor's degree in Accounting, Finance, or related field required.
• 7+ years of progressive accounting experience; family office, private wealth, investment management, public accounting, or high-net-worth client experience strongly preferred.
• Strong knowledge of GAAP, entity accounting, investment accounting, cash management, and tax coordination.
• Experience with trusts, partnerships, LLCs, private foundations, alternative investments, and multi-entity reporting preferred.
• Proficiency with accounting systems and reporting tools such as QuickBooks, Sage Intacct, NetSuite, Addepar, Archway, Bill.com, Excel, or similar platforms.
• Advanced Excel skills, including reconciliations, schedules, pivot tables, and financial modeling.
• Strong attention to detail, judgment, discretion, and follow-through.
• Excellent communication skills and the ability to work effectively with principals, advisors, vendors, and internal staff.
• High degree of professionalism, confidentiality, and service orientation.

Nice To Haves

• CPA preferred.

Responsibilities

• Prepare and maintain accurate books and records for family office entities, trusts, LLCs, partnerships, foundations, and personal accounts.
• Produce monthly, quarterly, and annual financial statements, cash flow reports, balance sheets, income statements, and net worth summaries.
• Oversee general ledger activity, reconciliations, journal entries, intercompany transactions, and entity-level accounting.
• Track investment activity, capital calls, distributions, realized and unrealized gains/losses, and alternative investment reporting.
• Maintain schedules for real estate, private investments, loans, fixed assets, charitable giving, and personal expenditures.
• Monitor cash balances, liquidity needs, and upcoming obligations across multiple accounts and entities.
• Coordinate bill payments, wire transfers, deposits, credit card activity, and bank reconciliations.
• Manage banking relationships and ensure proper authorization procedures for payments and transfers.
• Prepare cash flow forecasts and support planning for taxes, investments, philanthropy, real estate, and lifestyle expenses.
• Coordinate with outside CPA firms and tax advisors to support preparation of individual, trust, partnership, foundation, gift, and estate tax filings.
• Maintain organized tax workpapers, K-1s, 1099s, charitable records, investment statements, and entity documentation.
• Assist with tax projections, estimated payments, and year-end planning.
• Support compliance requirements for private foundations, trusts, investment entities, payroll, insurance, and other family office structures.
• Prepare annual budgets and periodic forecasts for family office operations, household expenses, real estate, philanthropic activity, and entity-level spending.
• Analyze variances against budget and provide clear explanations to family office leadership.
• Support long-term planning related to liquidity, capital commitments, estate planning, philanthropy, and major expenditures.
• Establish and maintain strong internal controls over accounting, payments, documentation, approvals, and reporting.
• Develop accounting policies, procedures, and workflows appropriate for a private family office environment.
• Identify opportunities to improve systems, reporting accuracy, efficiency, and data organization.
• Maintain confidentiality and ensure sensitive financial and personal information is handled with discretion.
• Review and process invoices from vendors, consultants, household staff, property managers, and service providers.
• Coordinate with payroll providers for household employees, benefits, payroll taxes, and related reporting.
• Track insurance, property taxes, subscriptions, memberships, professional fees, and recurring obligations.
• Support special projects involving real estate, philanthropy, acquisitions, entity formation, estate planning, or family governance.

Benefits

• The compensation for this position ranges from $150,000.00 - $200,000.00. Actual compensation will be dependent upon the specific role, office location as well as the individual’s qualifications, experience, skills and certifications.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior