Family Ministry Administrative Assistant/Associate

Williamsburg Community Chapel • Williamsburg, VA

7h

About The Position

The Family Ministry Administrative Assistant/Associate provides administrative support to the Family Ministry Team Leader and serves as a liaison between the Family Ministry team, other ministries, Operations, and Administration. The role supports scheduling, task coordination, finance procedures, communications, meetings, and other administrative needs. It is an hourly, non-exempt position averaging 10–15 hours per week, generally Tuesday through Friday during daytime hours, with possible Sundays and occasional evening and weekend events. The position operates in a professional office and in event settings such as a worship room or classroom.

Requirements

• Profess and live a life reflecting personal faith in Jesus Christ and commitment to the mission of Williamsburg Community Chapel.
• Proven organizational skills, including attention to detail and the ability to accurately administer multiple tasks.
• Excellent verbal and written communication skills.
• High level of computer literacy, particularly with Microsoft Office.
• Ability to quickly learn and manage job-specific database and event management systems.
• Bachelor’s degree and/or two years of related work experience.

Nice To Haves

• Experience working with volunteers.

Responsibilities

• Assist the Family Ministry Team Leader with appointment scheduling according to agreed-upon procedures and coordinate around the Chapel calendar and key family events.
• Manage assigned action items and tasks by identifying subtasks, delegating as appropriate, recommending methods and timing, involving relevant parties, arranging meetings or agenda items, and checking on progress to support completion.
• Assist with implementation of finance policies and procedures, including Ramp submissions and approvals, check requests, and reimbursement requests.
• Provide administrative support, including collecting content and preparing presentations, making copies, and ordering materials and supplies.
• Support inbound and outbound communications, including managing the Team Leader’s email according to agreed-upon procedures and drafting emails or letters as directed.
• Attend staff and other meetings as directed.
• Uphold the Chapel’s Governing and Squaring the Church documents.
• Live consistently with the Chapel’s employee covenant.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level