Family Ministry Administrative Assistant/Associate

Williamsburg Community Chapel • Williamsburg, VA

1d • $17 - $20

About The Position

The Family Ministry Administrative Assistant/Associate provides administrative support to the Family Ministry Team Leader and serves as an effective liaison among the Family Ministry team, other ministries, Operations, and Administration. The position is hourly and non-exempt, averaging 10–15 hours per week, generally during daytime hours Tuesday through Friday, with possible Sundays and occasional evening and weekend events.

The role supports scheduling, action-item tracking and coordination, finance procedures, administrative tasks, and communications. The employee is expected to uphold the Chapel’s Governing and Squaring the Church documents and live consistently with the Chapel’s employee covenant.

This position operates in a professional office environment and may also work in event environments such as a Worship Room or classroom. The role involves regular talking or hearing; frequent standing, walking, handling objects, and reaching; occasional extended periods of standing; and repetitive fine-motor tasks such as typing and using a computer mouse. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• Profess and live a life reflecting personal faith in Jesus Christ and commitment to the mission of Williamsburg Community Chapel.
• Proven organizational skills, including attention to detail and the ability to accurately administer multiple tasks.
• Excellent verbal and written communication skills.
• High computer literacy, particularly with Microsoft Office.
• Ability to quickly learn and manage job-specific database and event-management systems.
• A bachelor’s degree and/or two years of related work experience.

Nice To Haves

• Experience working with volunteers.

Responsibilities

• Assist the Family Ministry Team Leader with appointment scheduling using agreed-upon procedures and coordinate around the Chapel calendar and key family events.
• Manage action items and tasks as directed, including identifying subtasks, delegating when appropriate, recommending methods and timing, coordinating relevant participants, and following up with staff to support completion.
• Assist with implementation of finance policies and procedures, including Ramp submissions and approvals, check requests, and reimbursement requests.
• Collect content and prepare presentations; make copies; and order materials and supplies.
• Assist with inbound and outbound communication, including managing the Team Leader’s email according to agreed-upon procedures and drafting emails and letters as directed.
• Attend staff and other meetings as directed.
• Uphold the Chapel’s Governing and Squaring the Church documents.
• Live consistently with the Chapel’s employee covenant.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time