Family Ministries Coordinator

Peak City Church•Colorado Springs, CO

About The Position

The Family Ministries Coordinator is the operational and administrative support for Peak City Church’s family ministry, serving children from birth through 12th grade across Kids Ministry and Student Ministry. The role manages administrative, logistical, and systems work so the Kids Pastor and Student Pastor can focus on leading people, developing volunteers, teaching, and caring for families. The position reports to the Ministries Pastor and takes day-to-day direction from the Kids Pastor and Student Pastor, who set ministry priorities. The coordinator supports volunteer onboarding and records, family and volunteer communications, event and retreat logistics, weekend environments, check-in systems, safety documentation, budgets, attendance records, and general administrative needs. The role requires strong organization, follow-through, clear communication, and the ability to manage competing priorities while supporting two ministry leaders. The schedule is Sunday through Thursday, with evening events as needed.

Requirements

Experience in administrative, operations, or coordination work.
Strong working knowledge of Google Workspace.
Demonstrated ability to manage multiple projects, deadlines, and details simultaneously.
Strong written communication skills.
High level of character, integrity, and teachability.
Alignment with Peak City Church’s mission to Make Heaven Crowded and its vision of becoming followers of Jesus who are RAW, PASSIONATE, and CLEAR.
Must pass a background check prior to employment.

Nice To Haves

Ministry or nonprofit experience.
Experience with Planning Center or a similar church management system, or willingness to learn quickly.
Highly organized, detail-oriented, dependable, and strong in follow-through.
Systems-thinking ability and interest in building processes that improve future work.
Warm, clear communication with parents, volunteers, and staff.
Comfort serving two leaders and managing competing priorities.
Calm under pressure, especially on Sunday mornings and at large events.
Takes ownership of behind-the-scenes work and finds satisfaction in helping others succeed.

Responsibilities

Organize volunteer onboarding for both ministries, including applications, references, background checks, required training, and records.
Maintain volunteer rosters, serving schedules, and team communications in Planning Center.
Track training completion, background-check renewals, and clearance status; ensure volunteers are fully cleared before serving.
Coordinate volunteer appreciation, team gatherings, and training-event logistics.
Produce and send parent and volunteer communications by email, text, app, and social channels based on direction from the Kids Pastor and Student Pastor.
Keep family ministry information current on the website, app, Planning Center, and lobby signage.
Submit creative and communications requests on required timelines and manage the family ministry calendar.
Serve as the first point of contact for family ministry questions and route pastoral needs to the appropriate pastor.
Manage registrations, waivers, payments, rosters, and parent information for family ministry events, camps, and retreats.
Coordinate event logistics, including venues, vendors, transportation, lodging, meals, supplies, and volunteer assignments.
Submit event requests through Planning Center and complete event budgets in accordance with the church’s internal events process.
Attend major events, camps, and retreats as needed to manage check-in and logistics.
Manage Kids and Student Ministry check-in systems, including setup, troubleshooting, label printers, and new-family check-in.
Prepare weekend environments by printing curriculum and preparing supplies, small-group materials, room setups, and signage in coordination with the facilities team.
Order and manage curriculum, supplies, snacks, and resources for both ministries.
Maintain safety documentation, incident reports, and allergy and medical information in accordance with church policy.
Submit and code expenses, purchases, and reimbursements to the correct budget class, with pastor approval.
Maintain complete receipts and expense documentation and submit them on time for accurate monthly budget reporting.
Maintain attendance, baptism, and next-step records and produce reports as requested.
Support the Kids Pastor and Student Pastor with scheduling, meeting preparation, and other administrative needs.