Family Assistant and House Manager

Sage Haus•West Newton, MA

13d•Onsite

About The Position

We are an active family of four based in West Newton with two teenage daughters and a small, friendly Cavapoochon. Both parents have demanding professional careers that include frequent travel, and our daughters maintain full school and extracurricular schedules, particularly dance, where they spend most of their weekly free time training across multiple styles. Our family embraces the New England seasons. During the school year, life revolves around school, dance, work, travel, and keeping everyone moving in the right direction. Weekends and holidays often take us to Vermont or the North Shore, while much of the summer is spent on the North Shore and traveling. We're looking for someone who can become a reliable part of our family team and take ownership of the day-to-day details that create unnecessary mental noise. As our daughters are increasingly independent, the role is centered around transportation for our family activities, household management, meal support, errands, organization, and keeping family logistics moving smoothly. We currently have professional cleaning weekly, so we're not looking for a housekeeper. Instead, we need someone who can see the bigger picture, keep the household moving forward between cleanings, and confidently own the afternoon rhythm. Ultimately, success to us means trust and longevity: knowing the girls are where they need to be, the dog is cared for, food is ready, household details are handled, and we don't have to think twice about whether something has been taken care of. We are seeking a long term partner to be a supportive arm to our family.

Requirements

Reliable personal vehicle
Experienced driver who is comfortable driving in New England winter conditions
Maintain a smoke-free environment
Must be authorized to work in the United States
Comfortable with dogs
CPR and First Aid certification preferred
Vaccinations, including COVID and flu, preferred
Exceptionally reliable, consistent, and accountable
Proactive and efficient with a natural "see it, own it" mindset
Able to independently assess a running to-do list and prioritize what matters most
Adaptable, coachable, and comfortable working within the parents' goals and systems
High EQ with strong communication skills and the ability to read the room
Supportive with teenagers while maintaining healthy boundaries and fostering independence
Tech-savvy and comfortable with Google Calendar, shared apps, and digital household systems
Detail-oriented and comfortable supporting a highly organized, fast-moving household
Confident preparing healthy, whole-food-focused meals and snacks
Flexible and steady when schedules, travel, or family needs change
Experienced in household management or brings highly transferable experience from Family/Personal Assistance, Executive Assistance, hospitality, events, or similar work
Comfortable working independently without micromanagement while staying aligned with the parents
Discreet and respectful of household privacy

Nice To Haves

German language skills are a welcome bonus, but not required

Responsibilities

Pick up two teenage daughters from school and provide reliable transportation to dance and other after-school activities
Help ensure the girls have the meals, snacks, dance gear, and other items needed for their afternoon and evening schedules
Pack and organize dance bags and help keep frequently used activity items ready to go
Support independence while providing appropriate structure and accountability
Manage changing school and activity logistics using the family's shared Google Calendars
Provide occasional transportation support related to family schedules and seasonal needs
Keep kitchen counters, dining areas, mudroom, and other shared spaces tidy and reset throughout the week
Maintain household systems and recurring checklists
Support seasonal clothing and bedding swaps
Assist with decluttering, household organization, and donation projects
Complete occasional household projects based on priorities and available time
Water indoor plants and assist with simple household upkeep such as recharging lights or replacing batteries as needed
Prepare healthy, whole-food-based snacks and dinners for the children
Grocery shop and keep appropriate ingredients stocked
Work within the family's preferences, whether preparing meals fresh or batch-prepping
Keep the kitchen tidy and reset following meal preparation
Periodically refresh the refrigerator and remove expired items
Monitor and restock pantry, refrigerator, household, and pet supplies
Maintain shared grocery and household supply lists
Handle returns, dry cleaning, household pickups, and miscellaneous errands
Assist with household orders and recurring purchases
Manage mail, packages, and breakdown of boxes as needed
Keep household laundry moving consistently, with particular attention to frequently needed dance clothing
Wash and fold clothing, leaving family members' items organized for them to put away
Assist with washing sheets and towels as needed
Maintain an organized and well-stocked laundry area
Walk and feed the family's small, friendly Cavapoochon as needed during working hours
Coordinate recurring grooming and other pet appointments
Provide occasional seasonal transportation for the dog based on the family's schedule
Manage shared household task and inventory systems
Schedule recurring appointments such as orthodontist visits, dog grooming, and other family needs
Track household needs and proactively communicate upcoming priorities
Provide concise updates through the family's preferred communication system
Assist with additional administrative or household projects based on skill set and availability