Faculty Support Assistant ASU 3
About The Position
The Faculty Support Assistant (FSA) provides administrative support for Academic Support Unit 3 (ASU 3), which supports the College of Arts and Sciences departments and programs. The FSA assists ASU staff with faculty personnel processes, including faculty searches and hiring, promotions, and reviews. The position also supports faculty-related operations, including managing personnel records, gathering data and preparing reports, assisting with commencement and other events, and responding to inquiries. The FSA serves as a receptionist in ASU 3 and reports directly to the Operations Manager within the ASU. The position independently completes varied assignments and functions. ASU 3 includes Arabic Studies, the Center for Environmental Futures, Classics, Comparative Literature, Composition, English, Environmental Studies, Folklore, Humanities, the InfoGraphics Lab, Medieval Studies, Philosophy, Politics, Culture, and Identity, and Religious Studies. This is a regular, ongoing classified position represented by SEIU Local 503, Oregon Public Employees Union. Offers are contingent on successful completion of a background check.
Requirements
- Two years of general clerical experience, including one year of typing, word processing, or other document-generation experience; or an associate's degree in Office Occupations or Office Technology; or graduation from a private business school with a certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology may substitute for the required experience on a year-for-year basis.
- Excellent organizational and time-management skills, with attention to detail.
- Ability to work effectively with individuals from diverse backgrounds in support of an inclusive and welcoming environment.
- Ability to work independently and as part of a team, providing support where needed.
- Proficiency with Microsoft Office 365 and ability to learn new software.
- Ability to apply and implement policies, procedures, rules, and regulations; problem-solving skills; and sound judgment.
- Ability to communicate effectively with students, faculty, and staff.
- Flexibility and adaptability during organizational change.
Nice To Haves
- Experience in a college or university setting.
- Experience working with Banner Information System or Cognos.
- Experience with human resources support.
Responsibilities
- Provide administrative support to Academic Support Unit 3.
- Assist with faculty searches and hiring, promotions, and reviews.
- Assist with faculty-related operations, including managing personnel records.
- Gather data and prepare reports.
- Assist with commencement and other events.
- Respond to inquiries.
- Serve as a receptionist in ASU 3.
- Independently complete varied assignments and functions.
Benefits
- Health insurance
- Retirement plans
- Paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
