Faculty Recruiter

Universities of Wisconsin•Madison, WI

9d•Hybrid

About The Position

The Faculty Recruiter is responsible for providing overall management of the faculty recruitment process for a subset of departments within the School of Medicine and Public Health. This includes recruitment, marketing and outreach, appointment processing and onboarding of new faculty. The incumbent is expected to employ strategies to attract both passive and active job seekers to fill faculty roles and establish a talent pipeline. This is a terminal, 24-month appointment with the possibility of extension or conversion to an ongoing appointment. Some work may be performed in-person, onsite, at a designated campus work location, while other work may be performed remotely, at an offsite, non-campus work location.

Requirements

At least 3 years of experience working in Human Resources with demonstrated career progression in navigating and providing consultation on recruitment policies and/or processes
Experience utilizing applicant tracking systems (ATS) and other recruitment technologies to manage the full recruitment lifecycle, maintain accurate candidate records, and support efficient hiring processes.
Experience contributing to improvements in customer support, documentation, or compliance metrics; preferably through processes or workflows related to recruitment
HR Expertise: Ability to assess and interpret job criteria and operational needs for consistent, effective candidate sourcing
Documentation Compliance: Strong attention to detail in reviewing, tracking, and maintaining recruitment records to ensure completeness, accuracy, and policy compliance
Communication & Customer Support: Ability to maintain confidentiality and appropriately handle sensitive situations with tact and discretion. Strong interpersonal and customer service skills in advising management on complex policies and recruitment best practices while building strong partnerships and trust. Ability to develop lasting relationships with candidates, anticipate their needs, manage expectations, and represent the organization in a professional and engaging manner to attract and retain top physician talent.
Process Management & Data Administration: Strong proficiency in organizing and prioritizing high-volume workloads. Ability to use HR systems and databases to manage end-to-end recruitment processes, including intake, tracking, updates, and closure. Skill in developing and maintaining collaborative relationships within a cross-functional team environment
Analytical Thinking & Problem Solving: Ability to problem-solve or escalate to appropriate parties based on severity, complexity, or urgency of a situation. Critical thinking skills to evaluate data, documentation, and trends for decision-making and process improvement

Nice To Haves

At least 1 year of experience working directly within an academic and/or healthcare environment is strongly preferred
Experience working within a multi-person process or workflow
Skill in developing highly targeted sourcing strategies based on unique operational needs
Knowledge of required recruitment documentation standards and audit practices to ensure legal compliance
Ability to analyze recruitment data, trends, and business needs to contribute to workforce planning strategies

Responsibilities

Contributes to the development of workforce planning strategies and objectives for a specified work unit
Sources, recruits, interviews, and recommends external and internal candidates for hire
Processes lifecycle recruitment transactions in various mediums to ensure accurate and timely entry of necessary information as required by established rules and regulations
Serves as a subject matter expert and liaison to management to provide advice on recruitment best practices and disseminate applicable policies and procedures
Analyzes, compiles, and disseminates recruitment records according to established policies and procedures
Delivers and implements health system HR priorities to achieve business unit objectives while ensuring a high degree of consistency throughout the health system