Faculty Development Program Coordinator

American Indian College Fund•Denver, CO

1d•$48,571 - $55,814•Hybrid

About The Position

Founded in 1989, the American Indian College Fund (College Fund) is a national organization that invests in Native students and in tribal colleges and universities (TCUs) so we can transform lives and communities. We provide scholarships and holistic support to help students succeed in college. The College Fund also helps TCUs increase their capacity so they can better support their students and communities. We work with TCUs on their academic programs, business operations, community engagement, Native arts, faculty development, and more. The College Fund prioritizes its employees’ professional growth and well-being and has been awarded the Top Place to Work award for several years. You’ll join two people on the Faculty Development team—the Sr. Program Officer—Faculty Development and the Program Officer—Faculty Development. Our team’s mission is to help tribal college faculty thrive and excel in their roles as educators, scholars, and leaders. We offer a variety of programs and resources for faculty, including an annual conference, writing retreats, graduate school fellowships, and professional development workshops. We demonstrate the College Fund’s guiding principles of respect, relationship, reciprocity, and responsibility. The College Fund is looking for an organized and detail-oriented Faculty Development Program Coordinator to support programs that serve faculty across 34 tribal colleges. This individual will serve as an important front-line contact for faculty and coordinate the day-to-day operations of several programs. The program coordinator will have polished communication skills and is comfortable providing support to faculty members. The position requires excellent program and time management skills due to the large number of institutions we serve and the wide range of programs we offer. The program coordinator will cultivate relationships with more than 1,600 faculty across 34 institutions, College Fund staff, and TCU administrators and staff. This position reports to the Sr. Program Officer—Faculty Development and is expected to travel 1-2 times per year. This position is ideally based in our Denver, Colorado office; however, remote candidates will be considered.

Requirements

Associate degree
At least two years of professional work experience
At least one year of experience in developing an effective system to track budgets, conference logistics, a grant program, or a similar program
At least one year of experience in planning events or meetings
Ability to communicate professionally in written and verbal form with a range of audiences
Strong skills in program and time management
Strong proficiency in Office programs (e.g., Outlook, Excel, Word) and comfort with learning new software

Nice To Haves

Bachelor’s degree
Personal and/or professional lived experience in American Indian/Alaska Native communities and/or with tribal colleges
Knowledge of the higher education faculty role
Experience working on grant-funded projects

Responsibilities

Coordinate logistics of an annual, two-day academic conference, including registration, presenter travel, hotel setup, A/V and meals, onsite coordination, registrant questions, vendor payments, and travel reimbursements
Handle administrative aspects of the faculty fellowship program, including developing contracts and making disbursements, in partnership with program officer
Manage registration and logistics for faculty professional development (PD) courses and workshops
Contribute ideas for improving the implementation and monitoring of programs and projects
Be knowledgeable about the PD needs of faculty and help develop programs and activities to meet those needs
Develop and maintain highly accurate and organized tracking systems that provide up-to-date information on key programs (e.g., faculty conference registration, fellowship disbursements)
Help collect evaluation data that is used to assess our success and impact
Maintain updated contact lists for faculty and other stakeholders
Gather and organize data and information for various reports and budgets
Help monitor budgets and grant deliverables to ensure each program’s objectives are met
Develop and maintain an efficient, clear file management system
Be responsible for updating faculty pages on website and fellowship application portal (e.g., application deadline dates, posting conference resources, posting completed dissertations)
Process payments to conference presenters, fellows, and consultants (e.g., travel reimbursements, consulting payments)
Contribute content for faculty newsletter and disseminate newsletter
Work with public education team to highlight faculty and faculty development programming through blogs and press releases
Serve as administrative coordinator for Faculty Advisory Council and other meetings
Continuously seek to understand faculty members and their needs through meetings and conversations
Work with outside vendors (e.g., event photographer, video editor) and ensure they produce quality work on our timeline
Serve as on-site coordinator for annual conference (in rotating locations) and travel occasionally to tribal colleges and conferences to meet faculty and encourage their participation in our programs
Lay out and design flyers, conference programs, and other publications
Develop positive working relationships with stakeholders (internal and external), funders, and other organizations involved in faculty development programming.