Faculty and Academic Administrative Support

Cornell University•Ithaca, MI

18h•$26 - $31•Hybrid

About The Position

The Cornell Jeb E. Brooks School of Public Policy is seeking an administrative professional to support faculty, academic staff, students, and colleagues across the university. The role provides administrative support for teaching, research, and extension activities, helping the school deliver its academic, research, and public engagement mission. The successful candidate will serve as a resource and problem-solver while coordinating administrative work, supporting efficient processes, and adapting to changing priorities and deadlines. The position supports faculty and academic staff with travel planning and reimbursements, purchasing and payments, instructional and research materials, Canvas, hourly student hiring, communications, and other administrative needs. It also provides flexible support across school offices, teams, centers, and institutes, including help with transactions, events, meetings, and special projects, as well as backup support for specialized processes such as visa-related activities. The role also supports faculty recruitment and advancement, including searches, candidate visits and itineraries, confidential records, promotion and tenure processes, faculty committees, meetings, and annual reviews. Additional duties include participating in departmental and university projects, completing compliance training, and carrying out other assignments that support the Brooks School.

Requirements

Associate’s degree and 2–4 years of relevant work experience, or an equivalent combination.
Strong organizational skills.
Strong customer service orientation.
Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.
A cover letter and resume outlining interest and the alignment of the applicant’s experience and goals with the role are required for consideration.

Nice To Haves

Ability to communicate to broad audiences.
Ability to work independently and as part of a team.
Ability to manage competing deadlines, balance conflicting priorities and frequent interruptions, and maintain attention to detail and accuracy.
Reasoning, analytical thought, creativity, and innovation in solving minor day-to-day problems.
Ability to develop effective working relationships with faculty, staff, students, and other units on and off campus.

Responsibilities

Support faculty teaching, research, and extension activities.
Coordinate administrative tasks under evolving priorities and deadlines.
Arrange domestic and international travel and assist with reimbursement processes.
Provide guidance on university travel and purchasing policies.
Facilitate purchases and payments through university systems and identify opportunities to improve efficiency.
Support the creation and management of instructional and research materials, including Canvas support.
Coordinate hourly student hiring from job posting through onboarding.
Assist with mailings, copying projects, communications, and other administrative needs for faculty and research teams.
Provide flexible administrative support across multiple offices and teams.
Assist with travel, purchasing, and student employment transactions during high-volume periods.
Support school events, meetings, and special projects.
Partner with centers, institutes, and faculty directors to meet operational needs.
Provide backup support for specialized administrative processes, including visa-related activities.
Support faculty and academic staff searches across multiple disciplines.
Coordinate candidate visits, travel, and interview itineraries.
Maintain confidential search documentation and records.
Assist with promotion, reappointment, tenure, and advancement processes.
Support faculty committees, meetings, agendas, minutes, and annual review activities.
Participate in departmental and university projects.
Complete required compliance training.
Contribute to special assignments and other duties supporting the Brooks School's mission.