Academic administrative Assistant

Unitek Learning • Provo, UT

9d • Onsite

About The Position

The Academic Administrative Assistant provides administrative support to the nursing program and reports to the nursing program director/dean. The role coordinates the needs of students and faculty and calls for adaptability, multitasking, and strong organizational skills. Regular in-person attendance on campus or onsite, up to five days per week, is an essential function, and the role requires onsite collaboration with students, faculty, and staff. Travel to different campuses may be needed.

Requirements

• High school diploma or equivalent certificate.
• At least 2 years of administrative-related experience supporting a team or multiple teams.
• Ability to maintain records.
• Ability to learn and maintain knowledge of Microsoft Office 365 (Word, Excel, and PowerPoint) and Teams.
• Ability to shift quickly between tasks while maintaining productivity.
• Effective verbal and written communication skills.
• Medical terminology knowledge or work experience in health care.

Responsibilities

• Assist with maintaining academic information tracking sheets and scanning academic documents.
• Operate office equipment, including a computer, printer, photocopier, facsimile, scanner, calculator, and projector.
• Audit faculty and student files for academic programs, maintain hard-copy and electronic faculty files, and notify appropriate individuals about missing or outdated documentation.
• Coordinate live scans and follow through on related documentation.
• Assist with updating program-specific forms.
• Assist deans and directors with uploading advising records, student status changes for graduation, withdrawals, and other records; scan and upload documents to CVUE, Anthology/Power BI, spreadsheets, and databases.
• Attend meetings on behalf of the Dean as delegated and needed.
• Take minutes for faculty, committee, PAC, and Student Rep meetings.
• Assist with student and campus activities, including pinning, graduation, and regulatory meetings.
• Schedule and follow up on hiring interviews.
• Set up and manage Course Key locations for student clinical rotations.
• Collect, notify, and manage faculty and student documentation for clinical rotation compliance.
• Order and maintain office supplies.
• Order and manage nursing student uniforms each semester.
• Assist with onboarding new didactic and clinical faculty.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision coverage starting the first of the month following 30 days of employment.
• Two weeks of starting vacation per year, increasing based on years of service.
• 12 paid holidays and 2 floating holidays.
• 401(k) with company match.
• Company-paid life insurance at one times annual salary.
• Leadership development and training for career advancement.
• Tuition assistance and forgiveness for the employee and family, up to 100% depending on program.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED