Faculty Affairs Project Coordinator

Penn State University • University Park, IL

4d

About The Position

The Office of Faculty Affairs is seeking a Faculty Affairs Project Coordinator to support the Center for Faculty Development and Advancement (CFDA) and the Office of Faculty Affairs by managing faculty recognition programs, coordinating professional development initiatives, and providing comprehensive administrative and event support. This role requires a detail-oriented, proactive individual with strong organizational, communication, and technology skills.

Requirements

• Demonstrated experience in program coordination, event planning, or administrative support
• Strong organizational and communication skills
• Proficiency with Microsoft Office 365, Canvas, Teams, and other digital tools
• Ability to work independently and collaboratively in a fast-paced environment
• Associate Degree
• 4+ years of relevant experience; or an equivalent combination of education and experience accepted
• Applicants must be authorized to work in the U.S.

Responsibilities

• Maintain and update databases related to faculty awards, scholars, and professorships
• Manage access to digital platforms including Canvas, Microsoft Teams, InfoReady, Cvent, and other tools
• Maintain accurate records of program participation, feedback, and outcomes
• Coordinate timelines, reminders, and communications on behalf of the CFDA Director
• Collaborate with the Communications team to support branding, announcements, and news articles
• Prepare agendas, program materials, and presentations for meetings and events
• Schedule and coordinate logistics for programs, trainings, and events
• Manage event setup, catering, A/V needs, and other logistical details
• Track attendance and gather participant feedback for continuous improvement
• Coordinate the Penn State Forum Speaker Series by supporting the planning committee in speaker selection, managing contracts and logistics, reserving venues, and partnering with speakers and campus stakeholders to plan and execute 4 events per academic year
• Administer and support faculty recognition programs including: Non-Tenure-Line Faculty Awards, Penn State Laureate, President’s Award for Excellence in Academic Integration, Faculty Scholars, Evan Pugh Professorships, Distinguished Professors
• Assist in the development and implementation of professional development programs
• Monitor program timelines and ensure deliverables are met
• Represent the Center at internal and external meetings as needed
• Provide support for special projects and initiatives
• Recommend improvements to processes and systems to enhance program delivery
• May supervise part-time, student, or temporary employees

Benefits

• Comprehensive medical coverage
• Dental coverage
• Vision coverage
• Robust retirement plans
• Substantial paid time off which includes holidays, vacation and sick time
• 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree