Fact Witness Specialist

KMRG, LLC•Louisville, KY

1d•$20 - $25•Onsite

About The Position

We are seeking an experienced Fact Witness Specialist to support the United States Attorney’s Office, Western District of Kentucky (USAO WDKY) in Louisville, KY. Your scope of work will include supporting fact witness operations, legal office administration, case-related records, appearance logistics, and compliance with Department of Justice (DOJ) and USAO procedures. This is a full-time opportunity in which we’ll provide competitive pay, comprehensive benefits, and job stability and security.

Requirements

Proficiency in Microsoft Office, including Word, Excel, and PowerPoint required
Strong oral and written communication skills required
Strong organization skills and attention to detail required
One year of legal experience required
High school diploma required

Nice To Haves

Knowledge of legal procedures and terminology related to fact witness support preferred
Knowledge of witness management procedures and protocols preferred
Experience using legal office databases or USAO systems preferred
Experience working with witnesses preferred
Experience supporting a legal office, court, law enforcement agency, or government office preferred
Experience with file management, database maintenance, scheduling, and document preparation preferred
Experience coordinating travel, reimbursements, vouchers, or administrative records preferred
Undergraduate degree preferred

Responsibilities

Provide witness management assistance before, during, and after trial
Work directly with fact witnesses regarding court, pre-trial conference, and grand jury appearances
Receive visitors and respond to phone calls, questions, and inquiries from fact witnesses
Obtain information and documents needed to arrange witness travel and reimbursements
Notify fact witnesses of travel arrangements, appearance dates, times, and related instructions
Identify special circumstances or needs that may require Assistant United States Attorney review
Confer with Assistant United States Attorneys regarding witness appearances and special authorizations
Complete and submit documentation for special authorizations before arranging travel
Confirm witnesses receive travel documents, appearance dates, and appearance times
Arrange fact witness travel and lodging according to DOJ and USAO policies and procedures
Meet fact witnesses upon arrival for hearings, pre-trial conferences, and related appearances
Provide courtroom orientation and accompany witnesses to court when needed
Ensure witnesses have access to a safe waiting area
Collect documentation and signatures needed for fact witness reimbursement
Prepare and submit witness vouchers and other reimbursement documentation
Provide status updates on pending and completed fact witness vouchers
Gather supporting documentation and assist with Government Travel Account reconciliation
Coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, and investigative agencies
Complete recurring documents according to required style, format, and procedural rules
Draft letters that require knowledge of legal procedures and fact witness terminology
Establish and maintain fact witness files, documents, calendars, and databases
Assemble fact witness file materials according to DOJ regulations and office procedures
Track hearings, trial dates, grand jury appearances, and scheduling conferences
Perform administrative and logistical duties related to fact witness management