Fact Witness Specialist

West 4th Strategy•Louisville, KY

2d•Onsite

About The Position

The U.S. Attorney's Office (USAO) - Western District of Kentucky is seeking an experienced Fact Witness Specialist. The USAO is responsible for prosecuting criminal and civil cases in which the United States is a party and collecting debts owed to the Federal Government. This role provides witness management assistance before, during, and after trials, ensuring fact witnesses appear for court, pre-trial conferences, and grand jury proceedings. The specialist will coordinate travel, lodging, reimbursements, and documentation in compliance with Department of Justice and USAO policies. This is a full-time position offering competitive salary and benefits.

Requirements

One (1) year of legal experience
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
Ability to communicate effectively both orally and in writing
Strong organizational skills
Must be a US Citizen

Nice To Haves

Undergraduate degree preferred

Responsibilities

Receive visitors and field calls and inquiries from fact witnesses regarding court appearances, pre-trial conferences, grand jury proceedings, and expense reimbursement.
Initiate contact with fact witnesses to confirm travel arrangements, appearance dates and times, and identify any special circumstances or needs; use judgment to determine when the AUSA should be notified.
Confer with the AUSA regarding special witness circumstances, including special authorizations, international witnesses, military or federal employee witnesses, or hostile witnesses; complete required documentation and obtain prior approvals before proceeding.
Arrange fact witness travel and lodging in accordance with Department of Justice and USAO policies; ensure all travel documents and appearance information are provided to the witness in advance.
Meet witnesses upon arrival, perform courtroom orientation, accompany witnesses to court, and ensure a safe waiting area is available.
Prepare and submit witness vouchers and reimbursement documentation; reconcile Government Travel Accounts and respond to inquiries on pending and completed vouchers.
Coordinate as necessary with the Court, Probation, Pretrial, U.S. Marshals Service, and investigative agencies.
Compose original correspondence and complete recurring documents requiring working knowledge of legal procedures and fact witness laws and regulations.
Establish and maintain fact witness files, databases, and calendars; track hearings, trial dates, grand jury proceedings, and scheduling conferences.
Perform other administrative and logistical fact witness management duties as assigned.