Fact Witness Specialist

Aldevra • Louisville, KY

1d • Onsite

About The Position

Aldevra is currently seeking a qualified Fact Witness Specialist to support the Department of Justice (DOJ), United States Attorney’s Office (USAO) – Western District of Kentucky in Louisville, KY. We are looking for someone who brings a positive attitude, strong attention to detail, and clear communication. The right person will also connect with Aldevra’s core values of SOAR: Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven, and Relentless Pursuit of Quality. This position is contingent upon contract award.

Requirements

• High School Diploma required
• Position requires U. S. Citizenship
• One (1) year of legal experience
• Good organization skills
• Valid Real-ID state-issued driver's license
• Excellent verbal communication skills and telephone manner
• Excellent and accurate written communication
• Familiarity with Windows operating systems; online calendars and cloud systems; intermediate to advanced skills Microsoft office products required
• Excellent attention to detail; accurate data entry
• Customer Focused and team-oriented work ethic
• Able to multi-task efficiently and accurately, focusing on quality
• Must be able to maintain government issued badge.
• This position requires passing an extensive background check.

Nice To Haves

• Undergraduate Degree is preferred

Responsibilities

• Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement.
• Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
• Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness.
• Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
• Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses).
• Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
• Prior to fact witness’ appearance, ensure all travel documents and appearance date and time have been provided to witness.
• Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
• Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer, and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
• Prepare and submit documentation for fact witness reimbursement, i.e., witness vouchers and other required documentation for fact witnesses.
• Furnish requested information concerning pending and completed fact witness vouchers.
• Gather required documentation and reconcile Government Travel Accounts.
• Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
• Complete variable aspects of recurring documents in conformance with the rules governing their style and format.
• Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
• Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; If requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences
• Perform other administrative and logistical fact witness management related duties as required/assigned.
• All other duties as assigned.

Benefits

• Medical, Dental and Vision
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off
• Employee 401(k) with company match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED