Fact Witness Specialist

Aldevra•Louisville, KY

13h•Onsite

About The Position

Aldevra is seeking a qualified Fact Witness Specialist to support the Department of Justice (DOJ), United States Attorney’s Office (USAO) – Western District of Kentucky in Louisville, KY. The ideal candidate will possess a positive attitude, strong attention to detail, and clear communication skills, aligning with Aldevra’s core values of SOAR: Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven, and Relentless Pursuit of Quality. This position is contingent upon contract award.

Requirements

Must be able to maintain government issued badge.
This position requires passing an extensive background check.
High School Diploma required
Position requires U. S. Citizenship
One (1) year of legal experience
Good organization skills
Valid Real-ID state-issued driver's license
Excellent verbal communication skills and telephone manner
Excellent and accurate written communication
Familiarity with Windows operating systems; online calendars and cloud systems; intermediate to advanced skills Microsoft office products required
Excellent attention to detail; accurate data entry
Customer Focused and team-oriented work ethic
Able to multi-task efficiently and accurately, focusing on quality

Nice To Haves

Undergraduate Degree is preferred
Veterans and Military Spouses are encouraged to apply.

Responsibilities

Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement.
Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness.
Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses).
Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
Prior to fact witness’ appearance, ensure all travel documents and appearance date and time have been provided to witness.
Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer, and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
Prepare and submit documentation for fact witness reimbursement, i.e., witness vouchers and other required documentation for fact witnesses.
Furnish requested information concerning pending and completed fact witness vouchers.
Gather required documentation and reconcile Government Travel Accounts.
Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
Complete variable aspects of recurring documents in conformance with the rules governing their style and format.
Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations.
If requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences.
Perform other administrative and logistical fact witness management related duties as required/assigned.
All other duties as assigned.