Facility Services Office Assistant

Associated Students•Long Beach, CA

12h•$0 - $17

About The Position

Provides general office support for the Facility Services Department and performs light administrative functions. Assists the Facilities Services Manager with invoice processing and tracking annual budget expenses. This is an annual, year-round position that continues through winter and summer academic breaks. Shifts are generally scheduled Monday through Friday between 8 AM and 5 PM, with occasional evening and weekend hours. Scheduled hours may fluctuate based on departmental needs. The position is unionized.

Requirements

Must be a current and active CSULB student enrolled in a minimum of 6 units.
Minimum or no previous work experience is required.
Working knowledge of modern office methods and practices.
Exceptional customer service skills.
Ability to use Microsoft Office, which is used daily.
Ability to meet the described physical demands, including occasionally lifting or moving up to 25 pounds.

Nice To Haves

General knowledge of data processing and personal computer operations.
General knowledge and understanding of a university's organizational structure.
Some working knowledge of University policies and procedures.

Responsibilities

Answer incoming telephone calls when the Facility Services Manager is not in the office.
Disseminate information relating to building systems.
Perform general typing, filing, data entry, collating, and file maintenance.
Receive visitors and direct them to appropriate offices.
Operate standard office equipment, including fax and copy machines, computers, printers, and telephones, and maintain paper supplies in office machines.
Conduct walkthroughs in the USU and SRWC to inventory building systems and equipment, and enter data into the maintenance management software program.
Monitor the receiving area for deliveries, direct deliveries to the proper location, and help deliver supplies to appropriate areas.
Schedule student staff for work shifts, including setup and events.
Administer departmental onboarding for newly hired student staff.
Maintain a professional appearance and attitude and provide a high standard of customer service.
Keep the Manager apprised of activities in the Facility Services area.
Perform other duties as assigned that are reasonably within the scope of the job.
Assist the Facilities Services Manager with processing invoices and tracking annual budget expenses.