Facility Operations Office Assistant

Brooklyn Sports & Entertainment•Brooklyn, NY

2d•Hybrid

About The Position

Brooklyn Sports & Entertainment creates bold, authentic, and unforgettable experiences that redefine sports, entertainment, and hospitality, The Brooklyn Way. As the parent company of marquee properties including the Brooklyn Nets, NY Liberty and Barclays Center, Brooklyn Sports & Entertainment operates at the intersection of live entertainment, premium hospitality, and community engagement. As it expands its existing portfolio, Brooklyn Sports & Entertainment now includes BK Mag , Brooklyn Wine Club , and a hospitality business developing several location-based entertainment properties . Whether on the court, on stage, or in the workplace, Brooklyn Sports & Entertainment is driven by a pursuit of excellence—constantly evolving, innovating, and pushing boundaries to elevate its business and expand its fan base. The company is deeply committed to fostering a culture of belonging and inclusion, both internally and across its communities, ensuring that every interaction reflects its values of growth mindset, integrity, accountability and care. We are guided by our core values: Integrity: Be intellectually honest at all times. Demonstrate the highest professional and ethical standards. Care: Care for everything and everyone around us. Practice empathy, respect, and inclusion to promote an environment of excellence and success. Growth Mindset: Develop ourselves and those around us. Experiment, learn, and improve from everything we do. Accountability: Deliver on our word, take responsibility for our actions, and work in the interest of our team. SUMMARY The Facilities Office Assistant, Operations for Brooklyn Sport & Entertainment, oversees logistics of supply ordering, workspace experience, financial tracking, and spending trends. The individual will manage & maintain the Operations department’s budgetary forecast, unforeseen expenses, and capital improvement budgets for the fiscal year. This role will be highly organized and able to maintain and upkeep all operations tracking for all Brooklyn Sports & entertainment facilities & entities. The individual will also support facility workspace management, along with on & off boarding process. This includes conducting audits of seating assignments, credentials, keys, space coordination, asset mapping, and emergency planning across all BKSE operations properties. The Facilities Office Assistant will report to the Senior Director of Operations.

Requirements

1-3 years in facility or event management.
Bachelor's Degree in Facility Management, Business Administration, or a related field.
Proficiency in facility management software and tools.
Proficient with Microsoft Office (Excel, Word, and Outlook).
Familiarity with basic accounting/purchasing processes (POs, invoice routing) is a plus
Knowledge of sustainability practices and energy management.
Ability to lift up to 50 lbs.
Strong communication and interpersonal skills.
Reliable, proactive, and able to work both independently and as part of a team.
Organized project management skills.
Good customer service skills and sound judgment.

Responsibilities

Manage the office and facilities supplies inventory: reorder consumables, track expenses, supply usages, and equipment replacements.
Support the onboarding and offboarding process for all Brooklyn Sports & Entertainment staff, including access badges, parking, equipment assignment, workspace setup, conducting orientation training, and keeping documentation of tracking assets assigned to each staff.
Assist with coordination of moves, small facilities projects, and event logistics.
Assist with shipping & receiving operations, including receiving shipment, coordinating delivery or pick up, and maintaining shipment records.
Maintain filing systems and accurate record of contracts, warranties, and service agreements.
Ensure office areas and shared spaces meet cleanliness and safety standards.
Coordinate vendor selection, obtain quotes, negotiate contracts, and monitor vendor performance and compliance with service-level agreements.
Assist in maintaining spare parts, tools, and supplies inventory; order materials and control costs.
Assist in ensuring compliance with building codes, OSHA, fire codes, ADA, environmental and company policies; coordinate required inspections and permits.
Assist and coordinate maintenance budget and track expenses.
Provide occasional front-desk coverage and basic receptionist duties as needed.