Per Diem Facility Coordinator

Optimal Care•Jackson, MI

9h•Hybrid

About The Position

Keep our offices running smoothly so our teams can focus on delivering exceptional patient care. As a Facility Coordinator, you'll ensure seamless maintenance operations across all our locations - managing work orders, coordinating repairs, maintaining equipment, and serving as the go-to person for keeping our physical environments safe, functional, and professional. This role is perfect for a hands-on problem-solver who takes pride in creating well-maintained workspaces. You'll be the person our teams depend on when something needs fixing, organizing, or improving - making a tangible impact on everyone's daily work environment.

Requirements

High school diploma or GED
Minimum 1 year of experience in healthcare or related setting
Reliable transportation with valid automobile insurance
Willingness to travel regularly between company office locations
Excellent verbal and written communication abilities
Strong organizational skills and attention to detail
Proficiency in Microsoft Office Suite for creating reports and trackers
Ability to work independently in a fast-paced environment
Problem-solving skills with hands-on maintenance capabilities
Customer service orientation with professional demeanor
Flexibility to respond to urgent maintenance needs

Nice To Haves

Resourceful problem-solver who can assess a maintenance issue, determine the best solution, and either fix it yourself or coordinate the right contractor to handle it.
Takes pride in keeping facilities looking professional and functioning properly.
Organized and systematic, tracking work orders efficiently, following up to ensure completion, and maintaining clear documentation.
Can juggle multiple requests across different locations, prioritizing urgent needs while keeping routine maintenance on track.
Comfortable working independently, spending significant time traveling between locations without daily direct supervision.
Self-motivated and takes initiative.
Adaptable and responsive, understanding that urgent maintenance issues can disrupt your planned schedule.
Remains calm when emergencies arise.
Communicates well with diverse stakeholders - employees reporting issues, contractors performing repairs, and leadership requesting facility improvements.
Professional, courteous, and focused on creating positive experiences even when addressing problems.

Responsibilities

Receive, manage, and process work order requests across all locations
Ensure problems are resolved timely and accurately
Respond to maintenance calls promptly and appropriately
Perform routine maintenance including repairs, cleaning, organizing, and waste disposal
Maintain organized tracking systems for work orders and maintenance activities
Ensure all equipment operates properly including furniture, kitchen appliances, and office equipment
Maintain climate control systems at each location
Arrange and facilitate specialized repairs as needed
Monitor equipment conditions and identify maintenance needs proactively
Ensure compliance with safety and infection control standards
Act as liaison between employees and outside contractors for specialized repairs
Coordinate vendor access and oversee contractor work
Ensure quality of vendor services and timely completion
Manage vendor relationships professionally
Obtain quotes and schedule services as needed
Participate in emergency preparedness planning as appropriate
Identify opportunities to enhance workflow and productivity through facility improvements
Ensure environments promote respect for patient privacy and property
Maintain professional, organized office spaces across all locations
Support office relocations, setup, or reorganizations as needed
Practice and enforce infection control principles
Follow all infection control guidelines per agency policy
Maintain HIPAA compliance for patient and staff privacy
Ensure facilities meet safety standards and regulations
Report safety concerns and implement corrective actions