Facility Assistant Manager, School of Medicine

UVA Health•Charlottesville, VA

1d•$65,000 - $75,000•Onsite

About The Position

The University of Virginia School of Medicine is home to 1.5 million square feet of research, education, and administrative facilities. The Assistant Manager plays a key key role in this portfolio, ensuring facilities meet quality standards and operate efficiently. This is an active, mobile role overseeing renovation projects and daily facility operations across 30+ buildings, requiring frequent on-site engagement with research faculty, lab staff, and administrative teams. The role calls for strong customer service skills, given frequent, direct interaction with faculty, students, and staff, and serves as a liaison between School of Medicine departments, Facilities Management, project teams, vendors, and other University partners. Experience coordinating multiple concurrent space and renovation projects, facilities and operational requests, departmental moves, and space transitions, along with basic technical proficiency in digital tracking systems, mobile devices, and standard office software are required for the position. The Assistant Manager will also oversee School of Medicine storerooms and manage a team of up to five Store and Warehouse Specialists, with responsibility for manpower planning, time utilization, and safety program management. This includes supervisory duties such as developing work standards, implementing policies and procedures, providing feedback to staff, and participating in interviewing, hiring, and training. Prior leadership experience directing the work of others is preferred.

Requirements

High School Diploma or GED required
One year required with a Bachelor's degree, or five years required without.
Basic technical proficiency in digital tracking systems, mobile devices, and standard office software

Nice To Haves

Bachelor's degree preferred
Five years of facilities management, operations, project coordination, space management, logistics, or related experience
Experience supervising, training, or directing the work of others
Experience coordinating multiple concurrent facilities, renovation, move, or space-related projects
Experience in academic, healthcare, laboratory, research, or similarly complex facilities environments
Demonstrated ability to manage competing priorities and work effectively across organizational boundaries
Experience developing procedures, workflows, tracking systems, or other process improvements
Strong written and oral communication skills
Excellent problem-solving and conflict resolution abilities
Flexibility and adaptability across varied situations
A positive, proactive attitude

Responsibilities

Interfaces with UVA Facilities Management to coordinate issue resolution while maintaining communication with affected stakeholders
Coordinate and support facilities, space, renovations, and operational projects of varying size and complexity throughout the School of Medicine, including space supporting administrative, academic, and research functions; track timelines across concurrent projects, keeping stakeholders informed and identifying operational impacts, dependencies, and outstanding decisions
Assess and prioritize competing facilities and project needs based on safety, operational impact, research continuity, urgency, and stakeholder requirements
Coordinate departmental moves, equipment relocations, project-related access, deliveries, shutdowns, and other operational readiness activities associated with renovations and space transitions
Manage and supervise Store and Warehouse Specialists, including oversight of package deliveries (often temperature-dependent) and dock operations
Coordinate and evaluate vendor relationships, including sourcing products and services and supporting procurement processes
Use Microsoft Office applications, facilities and space management systems, and other digital platforms to manage records, project and space data, and operational tracking; develop procedures and workflows that improve service consistency and continuity
Conduct or participate in building and space assessments, occupancy verification, and validation of facilities data
Build collaborative relationships with faculty, staff, researchers, administrators, Facilities Management personnel, contractors, vendors, and other University partners
Adapt procedures, techniques, tools, materials, and equipment to meet special needs
Perform other duties as assigned