Facility and Security Coordinator/ Assistant Facility Officer

Marine Hydraulics International, LLC•Norfolk, VA

1d•Onsite

About The Position

MHI Ship Repair & Services is a major marine repair and conversion contractor serving the U.S. Navy, Military Sealift Command, Maritime Administration and Commercial ship owners and operators worldwide. Our shipyard is conveniently located in the Mid-Atlantic region at the port of Hampton Roads, Norfolk Virginia. This role performs administrative tasks such as maintaining access lists, processing badge requests, assisting in the development of quarterly security training, preparing reports, and tracking security clearance expiration dates. The position may also assist in the duties of the Facility Security Officer in the absence of the Security Manager.

Requirements

High school diploma or equivalent.
Minimum of two years of administrative experience.
Demonstrated experience with Microsoft operating systems, including word processing, spreadsheet programs, and e-mail.
Excellent verbal, written, and interpersonal communication skills.
Ability to use discretion and good judgment in handling confidential information.
Minimum typing speed of 45 wpm.
Ability to multi-task and prioritize.
Must be able to obtain and maintain a Secret Security Clearance.
Must be a US Citizen.

Nice To Haves

Security experience preferred but not required.

Responsibilities

Perform new hire processing including obtaining proof of citizenship, performing security briefs for uncleared employees, and creating/issuing employee badges.
Maintain vessel access lists for MHI and Sub-Contractors, accounting for all active jobs.
Submit visit requests to other locations/vessels where MHI employees may need access.
Process all badge requests, including employee badges, subcontractor badges, government representative badges, and vessel-crew access cards.
Record and file insurance certificates for MHI and Sub-Contractors.
Submit reports to GCA as needed.
Track security clearance expiration dates.
Process all employee CAC card requests.
Process and maintain all Camera Pass requests.
Maintain parking pass database.
Maintain MHI’s DBIDS program, including processing badge holders and submitting waivers.
Assist in the development and implementation of quarterly security training.
Perform functions in DISS (Defense Information Security System), including submitting classified visit requests and performing administrative functions for Personnel/Facility Security Clearance maintenance.
Assist in the duties of Facility Security Officer in the absence of the Facility and Security Manager.
Assist facilitating building and property maintenance, including building repairs, property maintenance, and maintenance/repair requests.
Maintain facilities database, including asset tracking and maintenance schedules.
Conduct security-related investigations (e.g., theft, damage to property, personnel security) and report status to the Facility and Security Manager.
Assist in conducting pre and post-arrival security briefings for all in-plant availabilities.
Maintain personal training and certifications as required.
Maintain successful working relationships with government agencies and security offices of current customers.
Assist in the preparation for and completion of self-inspections to ensure government compliance.
May perform other duties as deemed necessary by supervisor.