ASC Facility Administrator

Fresenius Medical Care•San Antonio, TX

22h•Onsite

About The Position

The Facility Administrator provides leadership for a clinical ambulatory surgery center, ensuring clinical, operational, and business objectives are met. The role makes daily decisions supporting patient and staff safety, develops a culture of trust, empowerment, and collaboration, and ensures compliance with applicable governmental and regulatory requirements. The Administrator works with the Medical Staff to support practices and procedures that meet applicable standards, ensures quality patient care, and is accountable to the ASC Governing Body for clinical reporting and operational oversight. This full-time position is based at a surgery center in San Antonio, Texas, and manages center staff. The schedule is Monday through Friday. Responsibilities span environment of care and quality, facility operations, people management, and leadership. The role may assist with patient care as needed and in accordance with professional licensure. Travel between assigned facilities and community locations may be required, as may minimal travel to regional, Division, and Corporate meetings. The work environment is a healthcare facility with air temperature control and moderate noise levels, with possible exposure to infectious and contagious diseases or materials. Work includes desk and computer tasks and interaction with patients, staff, and physicians. Direct patient care may involve lifting and moving patients weighing up to 200 pounds, assisting with ambulation, prolonged standing, and bending; coworker assistance and material-assist devices are available for heavier items.

Requirements

Bachelor’s degree; must meet state-specific background and education requirements. An equivalent combination of education and experience is also accepted.
Advanced degree is desirable.
Successfully complete and maintain BLS certification.
Six to eight years of related experience, or an equivalent combination of education and experience.
At least three years of direct or related experience in a healthcare supervisory or administrative role.
Must have supervisory experience.
Demonstrated leadership and management skills, including communication, customer service, continuous quality improvement, relationship development, results orientation, team building, employee motivation, performance management, and decision-making.
Ability to read, analyze, and act on financial and business reports.
Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
Knowledge of the operation of facility equipment and technology, including C-arm, patient monitors, defibrillators, medical recording devices, computers, and emergency equipment.

Nice To Haves

RN background strongly preferred.
Experience in outpatient healthcare operations or an ambulatory surgery center setting preferred.
Experience obtaining and maintaining Medicare certification through an accrediting organization is desirable.
ASC certification is a plus.
Experience with medical database software preferred.
Advanced degree desirable.

Responsibilities

Manage site employees, the environment, clinical processes and procedures, and workflow to deliver high-quality patient care.
Ensure compliance with state requirements and licensure updates, including CLIA, pharmacy, and DEA anesthesia requirements.
Implement and maintain Environment of Care requirements and NFPA 101: Life Safety Code requirements.
Plan personnel, equipment, and medications for medical emergencies; incorporate them into the Emergency Preparedness Plan and ensure equipment maintenance.
Ensure proper medical records management and HIPAA compliance.
Oversee the center’s data-driven Quality Assurance and Performance Improvement Program, including data collection and analysis.
Develop facility-specific action plans to achieve ASC quality standards using internal tools and feedback from external inspections.
Manage general liability and risk exposures through risk assessments and center-specific management plans.
Ensure adverse events are reported, documented, and followed up in accordance with policy and state requirements.
Maintain effective communication with patients, dialysis clinics, hospitals, and physicians to address concerns and issues.
Participate in Governing Body meetings, coordinate meetings in accordance with bylaws, prepare documentation, and maintain minutes.
Support the Medical Executive Committee as requested by the Medical Director and in accordance with Medical Staff Bylaws.
Maintain compliance with ASC regulations, CMS conditions for coverage, state regulations, and applicable accrediting agency standards.
Review site business and finances, including financial reports, market trends, and staffing models; manage inventory and expenses and optimize workflow.
Work with the sales partner to develop strategies for new markets and business opportunities.
Oversee front desk processes, including scheduling, patient follow-up, and data integrity.
Ensure staff meet the organization’s customer service standards and collaborate with ancillary departments on center-specific and company-wide goals.
Work with the Sales Partner to identify and visit local dialysis clinics as needed to provide information and education about vascular access services for ESRD patients.
Develop physician partnerships and act as a liaison among local dialysis clinics, the Access Center, and physician practices to meet patient needs.
Facilitate physician privilege applications and Medical Staff Bylaws compliance, including assistance with credentialing.
Coordinate inventory, supplies, and vendor services to contain costs, ensure timely distribution and competitive pricing, and maintain facility security and integrity.
Ensure efficient use of medication, laboratory resources, inventory, supplies, and equipment to meet annual budget supply-cost goals.
Support billing, billing issues, and collection activities.
Ensure adequate staffing to meet patient needs and protect the safety and quality of employees and patients.
Assist with patient care as needed and in accordance with professional licensure, if applicable.
Lead, coach, and develop employees, partnering with Human Resources on employee matters.
Build an engaged and motivated culture to improve retention and employee morale.
Identify and address performance gaps in accordance with company policy.
Drive employee performance reviews and employee engagement and recognition activities.
Participate in recruitment, interviews, and hiring decisions.
Ensure appropriate training and oversight for all staff, including front desk employees.
Ensure completion of new-hire orientation, compliance training, and mandatory in-service training.
Ensure required documentation, including current licensure, is completed.
Perform other duties as assigned.

Benefits

Sign-on bonus
Quarterly bonus opportunities
Medical insurance
Dental insurance
Prescription coverage
Vision insurance
Paid maternity leave
Paid paternity leave
401(k) with employer match
PTO
Tuition assistance
Life insurance
Long-term disability
Short-term disability
Flexible Spending Accounts for healthcare, dependent care, and commuter expenses