ASC Facility Administrator

Fresenius Medical Care•San Antonio, TX

2d•Onsite

About The Position

The Facility Administrator leads the clinical facility and ensures clinical, operational, and business objectives are met. The role makes daily decisions to support patient and staff safety, builds a culture of trust, empowerment, and collaboration, and ensures compliance with governmental and regulatory requirements. The Administrator works with the Medical Staff to support applicable standards, ensures quality patient care, and is accountable to the ASC Governing Body for clinical reporting and operational oversight. The position manages facility employees, clinical processes, workflow, quality and safety programs, regulatory compliance, facility operations, budgets, supplies, and staff development. It also coordinates with physicians, dialysis clinics, hospitals, sales partners, ancillary departments, and corporate or regional teams to support patient needs and business outcomes. The Administrator may assist with patient care when needed and when permitted by professional licensure. This is a full-time position at a surgery center in San Antonio, Texas, with a Monday-through-Friday schedule. The work includes desk and computer duties and interaction with patients, staff, and physicians. Travel between assigned facilities and community locations may be required, with minimal travel to regional, Division, or Corporate meetings. The healthcare-facility environment has controlled air temperature and moderate noise, and may involve exposure to infectious or contagious materials. The role may include direct patient care requiring lifting or moving patients weighing up to 200 pounds, assisting with ambulation, prolonged standing, and bending; coworkers and assistive devices may be available. The Administrator is responsible for all staff. If the incumbent does not hold an RN license, supervision of nursing staff is provided by a charge nurse or director of nursing.

Requirements

Bachelor's degree or an equivalent combination of education and experience; an advanced degree is desirable.
Meet all state-specific background and education requirements.
Successfully complete and maintain BLS certification.
Six to eight years of related experience or an equivalent combination of education and experience.
At least three years of direct or related experience in a healthcare supervisory or administrative role.
Must have supervisory experience.
Demonstrated leadership and management skills, including communication, customer service, continuous quality improvement, relationship development, results orientation, team building, employee motivation, performance management, and decision-making.
Ability to read, analyze, and act on financial and business reports.
Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
Knowledge of the operation of facility equipment and technology, including C-arm, patient monitors, defibrillators, medical recording devices, computers, and emergency equipment.
Successfully maintain any applicable professional licensure if providing patient care.

Nice To Haves

RN background strongly preferred.
ASC certification is a plus.
Experience in outpatient healthcare operations or an ambulatory surgery center setting is preferred.
Experience obtaining and maintaining Medicare certification through an accrediting organization is desirable.
Experience with medical database software is preferred.

Responsibilities

Manage facility employees, the environment, clinical processes and procedures, and workflow to provide high-quality patient care.
Ensure compliance with state requirements and licensure updates, including CLIA, pharmacy, and DEA anesthesia requirements.
Implement and maintain Environment of Care and patient-safety requirements, including NFPA 101: Life Safety Code.
Plan personnel, equipment, and medications for medical emergencies; incorporate them into the Emergency Preparedness Plan and ensure equipment maintenance.
Ensure proper medical-records management and HIPAA compliance.
Oversee the center's data-driven Quality Assurance and Performance Improvement Program, including data collection and analysis.
Develop facility-specific action plans based on internal tools and external inspection feedback to achieve ASC quality standards.
Manage general liability and risk exposure by conducting assessments and implementing center-specific risk-management plans.
Ensure adverse events are reported, documented, and followed up in accordance with policy and state requirements.
Communicate effectively with patients, dialysis clinics, hospitals, and physicians to address concerns and issues.
Participate in Governing Body meetings, coordinate them in accordance with bylaws, prepare documentation, and maintain minutes.
Support the Medical Executive Committee as requested by the Medical Director and in accordance with Medical Staff Bylaws.
Maintain compliance with ASC regulations, CMS conditions for coverage, state regulations, and applicable accrediting-agency standards.
Review site business and finances, including financial reports, market trends, and staffing models; manage inventory and expenses and optimize workflow.
Work with the sales partner to develop strategies for new markets and business opportunities.
Oversee front-desk staff and ensure adherence to processes for scheduling, patient follow-up, and data integrity.
Ensure staff meet the organization's customer-service standards and collaborate with ancillary departments on center and company goals.
Work with the Sales Partner to identify and visit local dialysis clinics as needed to provide information about vascular-access services for ESRD patients.
Develop physician partnerships to support patient care and business outcomes; liaise among local dialysis clinics, the Access Center, and physician practices.
Facilitate physician privilege applications and Medical Staff Bylaws compliance, including credentialing.
Coordinate inventory, supplies, and vendor services to support cost containment, timely distribution, competitive pricing, and facility security and integrity.
Ensure efficient use of medication, laboratory resources, inventory, supplies, and equipment in line with annual-budget supply-cost goals.
Support billing, billing issues, and collection activities.
Ensure adequate staffing to meet patient needs and protect employee and patient safety and quality.
Assist with patient care as needed and in accordance with professional licensure, if applicable.
Lead, coach, and develop employees, partnering with Human Resources on employee matters.
Build an engaged and motivated culture to support retention and employee morale.
Identify and address performance gaps in accordance with company policy.
Drive employee performance reviews and employee engagement and recognition activities.
Participate in recruiting, interviewing, and hiring decisions.
Ensure appropriate staff training and oversight, including for front-desk employees.
Ensure completion of new-hire orientation, compliance training, mandatory in-service training, and other required training.
Ensure required documentation is complete, including current licensure.
Perform other duties as assigned.

Benefits

Sign-on bonus.
Quarterly bonus opportunities.
Medical insurance.
Dental insurance.
Prescription coverage.
Vision insurance.
Paid maternity and paternity leave.
401(k) with company match.
Paid time off.
Tuition assistance.
Life insurance.
Long-term and short-term disability coverage.
Flexible Spending Accounts for healthcare, dependent care, and commuter expenses.