Facilities Specialist III

Holmes Murphy Insurance • Waukee, IA

10d

About The Position

Holmes Murphy is seeking a Facilities Specialist III to join its Office Services team in Waukee, Iowa. The role independently oversees the general office environment, anticipates facility needs, and coordinates routine and non-routine maintenance across assigned office locations. The specialist takes ownership of facilities projects from planning through completion, coordinating timelines, resources, communications, vendors, and contractors.

The position serves as a facilities lead for office moves, furniture installations and decommissions, construction activities, and workspace improvement projects. It also involves reviewing floor plans and furniture layouts, maintaining facility and supply inventories, developing vendor and property-management relationships, and providing day-to-day guidance to Facilities Specialists during assigned work. Holmes Murphy describes its culture as focused on trust, clear communication, meaningful client relationships, inclusion, and supporting employees’ growth.

Requirements

• High school diploma required.
• Strong planning and organizational skills, including efficiently managing project resources to achieve quality outcomes within budget.
• Initiative and resourcefulness in independently identifying and solving problems.
• Adaptability and ability to respond effectively to changing conditions while balancing enterprise or client strategies and objectives.

Nice To Haves

• Associate degree, relevant technical education, or facilities-related training.
• 3–5 years of facilities, maintenance, furniture installation, construction coordination, office relocation, or related experience.
• Demonstrated experience independently coordinating vendors or facilities projects.
• Experience with commercial furniture systems, construction projects, office moves, or building operations.

Responsibilities

• Independently oversee the general office environment and identify facility needs before they affect employees, clients, or office operations.
• Perform and coordinate routine and non-routine maintenance throughout assigned office locations.
• Own assigned facilities projects from planning through completion, including developing timelines, coordinating resources, communicating updates, and following up on outstanding items.
• Lead assigned office moves, furniture installations and decommissions, construction activities, and workspace improvement projects.
• Coordinate vendors and contractors by scheduling work, requesting and comparing bids, confirming project requirements, monitoring progress, and verifying completed work.
• Develop working knowledge in one or more facilities specialties, such as project coordination, construction, furniture systems, office moves, building operations, or vendor management.
• Review floor plans and furniture layouts and help identify space, installation, and operational concerns.
• Maintain a professional appearance throughout assigned facilities and proactively address building, furniture, equipment, and maintenance issues.
• Maintain inventories of maintenance materials, supplies, tools, furniture components, Steelcase keys, off-site storage items, and repair parts.
• Establish and maintain vendor and property-management contacts to support timely repairs and issue resolution.
• Provide day-to-day guidance to Facilities Specialists during assigned projects, office coverage, moves, installations, and other facilities activities.
• Maintain confidentiality of information obtained through working relationships with employees, leadership, vendors, and business partners.

Benefits

• Health, dental, and vision benefits.
• Paid parental leave and supportive new parent benefits.
• Company-paid continuing education and tuition reimbursement.
• 401(k) profit sharing, including an annual lump-sum company contribution for every full-time employee.
• Generous time off practices and paid holidays.
• Paid volunteer time off and employee matching gifts to charities.
• Inclusion and belonging programs, including a paid Diversity Day time-off option, a committee, employee resource groups, and development programs.
• Annual merit increase and promotion opportunities.
• Discretionary annual bonus opportunity.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED