Facilities Specialist III

Holmes Murphy • Waukee, IA

9d

About The Position

Holmes Murphy is seeking a Facilities Specialist III to join its Office Services team in Waukee, Iowa. The role independently oversees the general office environment, anticipates facilities needs, and performs or coordinates routine and non-routine maintenance across assigned office locations. The specialist owns facilities projects from planning through completion and leads assigned office moves, furniture installations, decommissions, construction activities, and workspace improvements.

The position coordinates vendors and contractors, reviews floor plans and furniture layouts, maintains facilities inventories and professional facility conditions, and develops knowledge in one or more facilities specialties. It also provides day-to-day guidance to Facilities Specialists during projects and office activities and requires maintaining confidentiality in dealings with employees, leadership, vendors, and business partners.

Holmes Murphy describes its culture as focused on trust, caring actions, clear communication, meaningful client relationships, and supporting colleagues. Candidates must not require immigration sponsorship now or in the future.

Requirements

• High school diploma required.
• Strong planning and organizational skills, including efficiently managing project resources to achieve quality outcomes within budget.
• Initiative and resourcefulness in independently identifying and solving problems.
• Adaptability and ability to respond effectively to changing conditions while balancing enterprise or client strategies and objectives.
• Candidates must not require immigration sponsorship now or in the future, including employer participation in work authorization renewal, extension, or new authorization processes.

Nice To Haves

• Associate degree, relevant technical education, or facilities-related training.
• 3–5 years of facilities, maintenance, furniture installation, construction coordination, office relocation, or related experience.
• Demonstrated experience independently coordinating vendors or facilities projects.
• Experience with commercial furniture systems, construction projects, office moves, or building operations.

Responsibilities

• Independently oversee the general office environment and identify facilities needs before they affect employees, clients, or operations.
• Perform and coordinate routine and non-routine maintenance across assigned office locations.
• Own assigned facilities projects from planning through completion, including timelines, resources, updates, and follow-up.
• Lead assigned office moves, furniture installations, decommissions, construction activities, and workspace improvement projects.
• Coordinate vendors and contractors, including scheduling, requesting and comparing bids, confirming requirements, monitoring progress, and verifying completed work.
• Develop working knowledge in one or more facilities specialties, such as project coordination, construction, furniture systems, office moves, building operations, or vendor management.
• Review floor plans and furniture layouts and help identify space, installation, and operational concerns.
• Maintain a professional appearance throughout assigned facilities and proactively address building, furniture, equipment, and maintenance issues.
• Maintain inventories of maintenance materials, supplies, tools, furniture components, Steelcase keys, off-site storage items, and repair parts.
• Establish and maintain vendor and property-management contacts to support timely repairs and issue resolution.
• Provide day-to-day guidance to Facilities Specialists during projects, office coverage, moves, installations, and other facilities activities.
• Maintain confidentiality of information obtained through working relationships with employees, leadership, vendors, and business partners.

Benefits

• Health, dental, and vision benefits.
• Paid parental leave and supportive new parent benefits.
• Company-paid continuing education and tuition reimbursement.
• 401(k) profit sharing, with an annual lump-sum company contribution to every full-time employee’s 401(k).
• Generous time off practices and paid holidays.
• Paid volunteer time off and employee matching gifts to charities through the Holmes Murphy Foundation.
• Inclusion and belonging programs, including a paid Diversity Day time-off option, a committee, employee resource groups, and development programs.
• Annual merit increase and promotion opportunities.
• Annual discretionary bonus opportunity.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED