Facilities Specialist II, Bay Area

Sutter Health•Walnut Creek, CA

7d•Onsite

About The Position

The Facilities Specialist II provides hands-on, onsite operational support for Sutter Health’s Emeryville Admin Hub, with primary responsibility for daily facilities and workplace operations at 2000 Powell St. As a primary work location for executive staff, the role calls for professionalism, discretion, responsiveness, collaboration, and attention to detail. The Specialist works with leaders, employees, vendors, and Facilities partners to maintain a polished, functional, welcoming, and executive-ready workplace. The position coordinates building services and small moves, adds, and changes; conducts facility walkthroughs; supports workspace reservations and meeting-room readiness; coordinates vendors and service requests; and maintains Facilities procedures and operational documents. It also provides responsive service to executive staff and builds collaborative relationships with internal and external partners. This is a regular, full-time, non-exempt position scheduled for 40 hours per week, Monday through Friday, on the day shift. The listed pay range is $44.34 to $66.51 per hour. Eligible positions include a comprehensive benefits package.

Requirements

Bachelor’s degree; equivalent experience will be accepted in lieu of the required degree or diploma.
Two years of recent relevant experience.
Organizational skills and ability to work well under pressure with little or no supervision in a team setting.
Judgment, attention to process and detail, confidentiality, tact, and ability to handle sensitive issues in a timely manner.
Oral, electronic, and written communication skills.
Client relationship management skills and a collaborative working style; ability to develop and sustain productive relationships with stakeholders across organizational levels and with external consultants.
Computer proficiency, including working knowledge of Microsoft Word, Outlook, PowerPoint, Visio, and Adobe products.
Expert Excel knowledge, including pivot tables, VLOOKUP, and SUMIF functions.
Knowledge of general Project Management Book of Knowledge, project management methodologies, and/or Sutter Health’s project methodology.
Ability to manage complex projects involving multiple resources, functional areas, time requirements, and varying levels of organizational experience.
Ability to develop, create, and deliver presentations to all levels of the organization.
Ability to interact with all levels of staff and management, set priorities, and manage multiple demands effectively.
Ability to continuously learn and improve understanding of project methodology and tools.
Vendor management skills.
Independent decision-making skills and strong attention to detail.
Customer service skills and a can-do attitude; ability to creatively and quickly solve a wide variety of problems.
Ability to plan and manage work without direct supervision.
Proficiency in the MS Office suite and strong written, verbal, and interpersonal skills.

Responsibilities

Coordinate daily building services, including maintenance, HVAC, plumbing, electrical, janitorial, security, signage, furniture, and equipment needs.
Conduct routine facility walkthroughs and address maintenance, safety, appearance, and workplace-readiness concerns promptly.
Support desk and workspace reservations through Microsoft Places, assist employees with reservation questions, and resolve day-to-day workspace issues.
Use Microsoft Teams for communication and document management; maintain organized Facilities procedures, vendor information, operational documents, and team resources.
Manage small MAC (Moves, Adds and Changes) activities, including employee moves, workstation changes, furniture adjustments, equipment coordination, and workspace setups.
Coordinate vendors, obtain quotes, support purchase orders and invoices, track service requests, and follow work through completion.
Support conference and meeting room readiness, furniture configurations, and general workspace setups.
Provide professional, responsive service to executive staff, anticipate workplace needs, and partner across teams to resolve issues efficiently.
Build collaborative relationships with employees, leaders, property management, vendors, security, IT, and other operational partners.
Help ensure 2000 Powell St. reflects a professional, organized, safe, and executive-ready workplace environment.