Facilities Space Planner

Penumbra•Alameda, CA

2d•$71,000 - $90,000•Onsite

About The Position

As part of the Site Services Team, and under general supervision, assists Principal Interior Designer & Project Planner and Head of Construction Project Management with organizing and tracking project activities. Primary duties include computer-aided design and furniture management tasks related to new and ongoing Facilities projects. Role will focus on maintaining tools to track and report space planning project status as well as coordinate meetings, resources, equipment, and communicating information to internal and external customers.

Requirements

Associate degree with a minimum of 3+ years of related experience, or equivalent combination of education and experience
Proficient in the use of AutoCAD, MS Word, Excel, and PowerPoint
Track record of ensuring tasks are completed in a timely manner and went above expectations is a must
High degree of accuracy and attention to detail
Strong oral/written communication, interpersonal and computation skills
Excellent organizational skills, with ability to prioritize assignments while handling various projects simultaneously
Ability to exercise discretion and good judgment with confidential and sensitive information

Nice To Haves

Knowledge of Adobe Photoshop, Adobe Illustrator, Revit (Penumbra does not have a license for this but it could provide a benefit), Microsoft Project a plus

Responsibilities

Space Planning: AutoCAD updates for individual and department moves and additions; track and update seating requests and relocations
Manage project-related paperwork by ensuring all necessary materials are properly filed, stored, and up to date
Furniture Coordination: researches, compiles, prepares scope, and performs tasks related to contracts, Certificates of Insurance, Purchase Orders, Blanket Purchase Orders, etc.
Move Coordination: work with Facilities team to plan and communicate move coordination
Finance Coordination: track and keep current staffing headcounts through move/new hire/termination
Standards Adherence: Work with Principle Interior Designer and Facilities Team to identify and maintain Penumbra design and finish standards across campuses, including color selection, finishes, signage, etc.
Project Summaries: direct project correspondence by preparing meeting minutes and emails for distribution
Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company.
Ensure other members of the department follow the QMS, regulations, standards, and procedures.
Perform other work-related duties as assigned.

Benefits

medical
dental
vision
life
AD&D
short and long-term disability insurance
401(k) with employer match
paid parental leave
eleven paid company holidays per year
a minimum of fifteen days of accrued vacation per year, which increases with tenure
paid sick time in compliance with applicable law(s)