Facilities Space Planner

Penumbra • Alameda, CA

13h • Onsite

About The Position

As part of the Site Services Team, and under general supervision, this role assists the Principal Interior Designer & Project Planner and Head of Construction Project Management with organizing and tracking project activities. The primary duties include computer-aided design and furniture management tasks related to new and ongoing Facilities projects. The role will focus on maintaining tools to track and report space planning project status, coordinating meetings, resources, equipment, and communicating information to internal and external customers.

Requirements

• Associate degree with a minimum of 3+ years of related experience, or equivalent combination of education and experience
• Proficient in the use of AutoCAD, MS Word, Excel, and PowerPoint
• Track record of ensuring tasks are completed in a timely manner and went above expectations is a must
• High degree of accuracy and attention to detail
• Strong oral/written communication, interpersonal and computation skills
• Excellent organizational skills, with ability to prioritize assignments while handling various projects simultaneously
• Ability to exercise discretion and good judgment with confidential and sensitive information

Nice To Haves

• Knowledge of Adobe Photoshop, Adobe Illustrator, Revit (Penumbra does not have a license for this but it could provide a benefit), Microsoft Project a plus

Responsibilities

• AutoCAD updates for individual and department moves and additions; track and update seating requests and relocations
• Manage project-related paperwork by ensuring all necessary materials are properly filed, stored, and up to date
• Research, compile, prepare scope, and perform tasks related to contracts, Certificates of Insurance, Purchase Orders, Blanket Purchase Orders, etc. for furniture coordination
• Work with Facilities team to plan and communicate move coordination
• Track and keep current staffing headcounts through move/new hire/termination
• Work with Principle Interior Designer and Facilities Team to identify and maintain Penumbra design and finish standards across campuses, including color selection, finishes, signage, etc.
• Direct project correspondence by preparing meeting minutes and emails for distribution
• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
• Understands relevant security, privacy and compliance principles and adheres to the regulations, standards, and procedures that are applicable to the Company.
• Ensure other members of the department follow the QMS, regulations, standards, and procedures.
• Perform other work-related duties as assigned.

Benefits

• medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree